Orion vault — clean initial history
Knowledge vault (Orion/PARA) migrated from the pre-Orion 484vault on 2026-10-01. Deliberately orphaned: prior history contained a plaintext password and stays local-only on branch archive/pre-boilerplate-history. Secrets and live Hermes state are gitignored.
This commit is contained in:
Avi
commit
a66996ac10
233 changed files with 103810 additions and 0 deletions
71
2. Areas/Sapien/knowledge/Sapien (legacy project note).md
Normal file
71
2. Areas/Sapien/knowledge/Sapien (legacy project note).md
Normal file
|
|
@ -0,0 +1,71 @@
|
|||
---
|
||||
project: sapien
|
||||
status: active
|
||||
first-seen: 2026-03-20
|
||||
last-seen: 2026-08-31
|
||||
local-path: null
|
||||
source: "Meeting notes batch processing 2026-09-05"
|
||||
---
|
||||
|
||||
# Sapien
|
||||
|
||||
## Overview
|
||||
Member venue + house in an Austin neighborhood (second-highest crime area per
|
||||
Mackenze, 5-11). Originally Brian's property; L484 took over via lease.
|
||||
Repositioned 2026-05-04 from clubhouse to **event venue** ("worth $500/hr";
|
||||
"bleeding money hand over fist" as a clubhouse). No-storage policy ("a national
|
||||
park"). 15 roles chartered via Halfocracy (4-27).
|
||||
|
||||
## Economics
|
||||
- Membership tiers: $350/mo (Sapien only) / $550/mo (all locations); $350
|
||||
allocation: $100 co-working, $25 coffee, $50 IT/front store, 10-15 Upgrade
|
||||
Labs sessions (numbers conflicted across meetings — confirm), 20%-markup
|
||||
hardware, members' market.
|
||||
- Event pricing evolved: $200+/hr private (4-27) → $400/hr baseline + 4hr min +
|
||||
2h setup/teardown, members 50% off, non-member private $1,000/hr, public
|
||||
$15/head (5-4).
|
||||
- Revenue lines: events, memberships, bootcamps, enterprise services, hardware,
|
||||
vending, meat, milk & grocery.
|
||||
- $15-20k facilities work needed (furniture, water heater, 15-item buy/do list).
|
||||
|
||||
## Lease history (critical)
|
||||
- 5-29: landlord defaulted; 7-day ultimatum; **lease saved** — Trust member
|
||||
provided money, Zack (Reimagine Ranch) signed; LOI pending insurance.
|
||||
- 6-15: public events blocked under Brian's commercial insurance → **events
|
||||
private/PMA-only until L484 buys its own commercial insurance** (owner TBD).
|
||||
- 7-10 → 8-10: lease still unsigned, old lease missing; 30-day rent hold;
|
||||
Blaze/Daniel (Prague); Angel/Blaze/Poly negotiate; Shadrach guarantor.
|
||||
- 8-10: gated on Ben (missed Friday message); 2 free months runway.
|
||||
- 8-14: FF lease signed (separate entity, GeoGRO); weekly rhythm Mon-Wed lab /
|
||||
Thurs-Sat Solarpunk / Sunday church.
|
||||
|
||||
## Operations
|
||||
- Staff: Jay + Tom employed, living in the house (5-11, 3-month trial); Asif
|
||||
housing; Zaza desk room; staff accountability = on-site Telegram + weekly
|
||||
all-hands, one task/person/week (5-25).
|
||||
- Security: gate always locked; door code changed; $20 wireless doorbell;
|
||||
enforcement ladder (sacred pause → yellow/red card → ban); NDA +
|
||||
non-disparagement signed by members.
|
||||
- Schedule (biweekly themed): Mon men's, Tue tech, Wed women's wellness,
|
||||
Truth Thursdays, Freedom Fridays, Sat Bitcoin walk 2-6pm, Sun Lord's day.
|
||||
- Open/closing duties: see [[Sapien Opening and Closing Checklist]].
|
||||
- Cold plunges: declared dead 5-18 (Chinese parts unavailable; $8-10k to
|
||||
replace) — reversal of 4-27 "working plunges" baseline.
|
||||
|
||||
## People
|
||||
Mackenze (facilities/event approval), Poly (membership), Jen (finance/safety/
|
||||
space planning/outdoor/SOP), Jay (community/logistics), Asif (retail/store),
|
||||
Allen (tech/network), Jenelle (marketing/healers), Kitchen = UNASSIGNED (as of
|
||||
5-4). Justin (ATX Tribe, outside deals). Brian = grandfathered landlord.
|
||||
|
||||
## Open threads
|
||||
- Kitchen & Food Operations role unassigned; kitchen moving next door
|
||||
(see [[Kitchen 484]]).
|
||||
- Inventory list + ordering owner missing (see Troubleshooting Index).
|
||||
- Commercial insurance owner TBD (gates public events).
|
||||
- Membership cards: NFC prototype mission (October, Pat/Poly, 7-27).
|
||||
|
||||
## Source readouts
|
||||
Sapien 4-27 (notes + governance), CRM 4-30, 5-4, 5-11, 5-18, 5-25, 6-1, 6-8,
|
||||
6-15, Opening/Closing; plus L484/SolLunar readouts covering Sapien lease
|
||||
crisis (5-29, 6-22, 7-10, 7-17, 7-20, 7-24, 8-10, 8-14, 8-17).
|
||||
|
|
@ -0,0 +1,92 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien CRM Onboarding Meeting 4-30-26.docx"
|
||||
meeting-date: 2026-04-30
|
||||
batch: 2/7
|
||||
processed: 2026-09-05
|
||||
related: "[[Sapien Meeting Halfocracy Governance Outputs 4-27-26 Readout]]"
|
||||
---
|
||||
|
||||
# Sapien CRM Onboarding — 2026-04-30 (Readout)
|
||||
|
||||
Short onboarding session (Steph: logins/roles; ZenZ: project management & tasks). Its main artifact: hero assignments for the 15 Sapien roles chartered 4/27.
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| CRM users created: Justin, Asif, Jenelle, TomStacey (default passwords shared "tomorrow") | Steph | 2026-04-30 |
|
||||
| Heroes assigned to Sapien roles (see table below) | team / ZenZ | 2026-04-30 |
|
||||
|
||||
### Role → Hero assignments (Sapien)
|
||||
|
||||
| Role | Hero |
|
||||
|---|---|
|
||||
| Event Approval & Policy Manager | Mackenze |
|
||||
| Facilities & Operations | Mackenze |
|
||||
| Finance & Allocation | Jen |
|
||||
| Membership Systems | Poly |
|
||||
| Safety & Liability Coordinator | Jen |
|
||||
| Space Planning & Building | Jen |
|
||||
| Community & Membership Experience | Jay |
|
||||
| Logistics & Delivery Coordinator | Jay |
|
||||
| Outdoor Comfort | Jen |
|
||||
| Retail & Front-Store Manager | Asif |
|
||||
| Technology & Network Ops | Allen |
|
||||
| Marketing & Communications | Jenelle |
|
||||
| SOP & Process Documentation | Jen |
|
||||
| Bodyworker & Healers Coordinator | Jenelle |
|
||||
| **Kitchen & Food Operations** | **UNASSIGNED** |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:** consistent with the 4/27 charter. ⚠️ Role 6 (Kitchen & Food Operations) has no hero.
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| Steph | Share default CRM passwords (crm.l484.com) with new users | 2026-05-01 ("tomorrow") | Sapien / CRM | open |
|
||||
| all new users | Verify login to crm.l484.com | NO DATE | Sapien / CRM | open |
|
||||
| heroes | Assign heroes to any remaining unassigned roles (Kitchen & Food = open) | NO DATE | Sapien / CRM | open |
|
||||
| heroes | Update captured roles & responsibilities as they change | ongoing | Sapien / CRM | open |
|
||||
| Jay | "Next steps by X date" (no specifics recorded) | NO DATE | Sapien | open |
|
||||
| Jenelle | Set a meeting time (for what, unrecorded) | NO DATE | Sapien | open |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → new project candidate (this is its role-assignment milestone)
|
||||
- **Sapien / CRM** (crm.l484.com, SuiteCRM circles) → sub-track
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- The CRM is at **crm.l484.com** (public hostname) — distinct from the SuiteCRM instance deployed on Avi's machine in the 4/10 L484 note; the 4/30 note treats "the CRM" as the circles/roles system used for governance. [INFERRED — possibly the same system exposed at this domain]
|
||||
- Roles & Accountabilities module: captures roles/responsibilities, lets you "Assign Heroes" to unassigned roles, and update captured roles.
|
||||
- "Baby Jay vs. Jay" — a noted distinction: there are two Jays in the system/people; keep them separate in CRM records. (Also in 3-20 note: "BabyJay" joining; Jay = food truck.)
|
||||
- ZenZ is a participant (role/relationship not described in the note). [LOW CONFIDENCE]
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Default passwords** — security smell: 4 users on default passwords pending individual setup. Workaround: shared "tomorrow"; should be rotated.
|
||||
- **Identity confusion: Baby Jay vs Jay** — explicitly flagged as a CRM hygiene issue.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Who takes Kitchen & Food Operations (role 6)?
|
||||
- What are Jay's "next steps" and the X date?
|
||||
- What meeting is Jenelle trying to schedule, and for when?
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- Only ~1.2k chars of notes — likely incomplete capture of a longer session.
|
||||
- No confirmation the logins actually worked for all four users.
|
||||
- Kitchen & Food Operations unassigned — the role that owns the 3-meal+snack schedule and waste conversion.
|
||||
- "TomStacey" is recorded as one string — possibly "Tom" + "Stacey" two users, or one name. [LOW CONFIDENCE]
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
- **None assigned.** Avi is not mentioned.
|
||||
- Adjacent [INFERRED]: crm.l484.com is the lab's public CRM surface; if it fronts the SuiteCRM data hosted on Avi's machine, Avi is the de-facto availability owner for it.
|
||||
|
||||
## Email Summary
|
||||
|
||||
4/30 CRM onboarding: Steph got Justin, Asif, Jenelle, and TomStacey into crm.l484.com (default passwords, to be rotated) and walked through circles, roles & accountabilities, and hero assignment. ZenZ then assigned heroes to 14 of Sapien's 15 chartered roles — Mackenze (Facilities + Event Approval), Jen (Finance, Safety, Space Planning, Outdoor Comfort, SOPs), Poly (Membership Systems), Jay (Community + Logistics), Asif (Retail/Front Store), Allen (Tech & Network Ops), Jenelle (Marketing + Healers Coordinator). One role is still unowned: Kitchen & Food Operations.
|
||||
|
|
@ -0,0 +1,89 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Halfocracy Governance Outputs 4-27-26.docx"
|
||||
meeting-date: 2026-04-27
|
||||
batch: 2/7
|
||||
processed: 2026-09-05
|
||||
related: "[[Sapien Meeting Notes 4-27-26 Readout]]"
|
||||
---
|
||||
|
||||
# Sapien Halfocracy Governance Outputs — 2026-04-27 (Readout)
|
||||
|
||||
This is the role charter produced from the 4/27 Sapien meeting: 15 roles with purpose, domains, and accountabilities. It is a governance artifact, not a meeting transcript — the readout below summarizes it and flags gaps.
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| 15 Sapien roles chartered (Full/Step holacracy-style): the role list below | team (via governance process) | 2026-04-27 |
|
||||
| Membership access rule formalized: $350/mo → up-to-14-day co-working; $550/mo → unlimited | Membership Systems role | 2026-04-27 |
|
||||
| Per-$350 allocation formalized: $100 co-working, $25 coffee, $50 IT, **$15 → Upgrade Labs**, $25 Healers' Fund | Finance & Allocation role | 2026-04-27 |
|
||||
| Pricing formalized: private rental $200+/hr; day pass $25 (includes membership); max 1 event/member/month without extra approval | Event Approval & Policy Manager | 2026-04-27 |
|
||||
| Practitioner model formalized: membership-exchange (e.g., 8 hrs/month of member work for a membership), upstairs room, sign-off after sessions, legal indemnification template | Bodyworker & Healers Coordinator | 2026-04-27 |
|
||||
| "No-storage" policy enforced by a dedicated logistics role | Logistics & Delivery Coordinator | 2026-04-27 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:** ⚠️ **Discrepancy**: the 4/27 meeting notes (Poly) say "**15 sessions** at Upgrade Labs" per membership; the governance doc's Finance & Allocation role says "**$15** → Upgrade Labs." One of them is wrong. [LOW CONFIDENCE — needs Poly/Jen to confirm]
|
||||
|
||||
## 2. Action Items (implied by role accountabilities — no owners assigned in this doc)
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| UNASSIGNED (role 1) | Weekly cleaning SOP + contract professional cleaning when funded; inventory of tools; daily area inspections in proof-of-work board; oversee freezer removal | NO DATE | Sapien | open |
|
||||
| UNASSIGNED (role 2) | Container co-working build plan; wedding-tent + shade + bug-protection install (shade up in ≤5 min); health-dept compliance checklist; Practitioner Space Package | NO DATE | Sapien | open |
|
||||
| UNASSIGNED (role 3) | Issue trust/lab cards; verify door-scan before each opening; maintain public link + `.local` directory; CRM import + MODIC campaigns | NO DATE | Sapien | open |
|
||||
| UNASSIGNED (role 4) | Event-approval SOP (submission form, checklist, "soap-bar" frequency rule); pricing; per-member event tracking | NO DATE | Sapien | open |
|
||||
| UNASSIGNED (role 5) | Indemnification template; Healers' Fund ledger (monthly, transparent); practitioner block scheduling | NO DATE | Sapien | open |
|
||||
| UNASSIGNED (role 6) | Overbuy → yogurt/ice-cream waste conversion; 3-meal + snack schedule (staff when $150k); food-cost reporting | NO DATE | Kitchen484 | open |
|
||||
| UNASSIGNED (role 7) | Tech/apparel/kiosk inventory with low-stock alerts; vending at 20% markup reconciled daily; front-desk scheduling (Asif); lost-and-found + Amazon box | NO DATE | Noderunner shop | open |
|
||||
| UNASSIGNED (role 8) | Distribute each $350 per allocation; monthly cash-flow + variance report; add Lucidity line item | NO DATE | Sapien / Finance | open |
|
||||
| UNASSIGNED (role 9) | One-sheet flyer + QR sign-up; May Telegram group; public site + private Cloudflare-tunneled `.local` cloud | NO DATE | Sapien / Marketing | open |
|
||||
| UNASSIGNED (role 10) | Member Conduct & Guidelines doc (no pitching, hybrid rules, outside-only guests); onboarding; day-pass tracking | NO DATE | Sapien | open |
|
||||
| UNASSIGNED (role 11) | Verify insurance coverage (membership-only); incident-report form; health-dept room audit | NO DATE | Sapien / Safety | open |
|
||||
| UNASSIGNED (role 12) | Shade-cloth cleaning/storage (mold prevention); misters + fans before next month's events; hole-free outdoor furniture | NO DATE | Sapien / Outdoor | open |
|
||||
| UNASSIGNED (role 13) | Mesh + doorbell intercom; secure local Nextcloud, Tor/Cloudflare tunnel for remote admin; smart-freezer power monitoring + savings report | NO DATE | Sapien / Tech | open |
|
||||
| UNASSIGNED (role 14) | SOPs: trash-bin relocation, weekly cleaning, event setup, lost-and-found, delivery handling; version-control in proof-of-work board; quarterly review | NO DATE | Sapien / Ops | open |
|
||||
| UNASSIGNED (role 15) | Marked delivery drop-off + shopkeeper bell; enforce no-storage (same-day removal); lost-and-found log | NO DATE | Sapien / Logistics | open |
|
||||
|
||||
Role-to-hero assignment was made in the 4/30 CRM onboarding meeting → see [[Sapien CRM Onboarding Meeting 4-30-26 Readout]].
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → new project candidate (this charter is the project's governance backbone)
|
||||
- **Kitchen484** (role 6), **Noderunner shop** (role 7) → new project candidates
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- Role 8 (Finance & Allocation) tracks investor funds: $150k, $250k, Lucidity.
|
||||
- Role 13 includes **smart-freezer telemetry** (power-usage monitoring, savings report) — operationalizes the Brian-freezer dispute.
|
||||
- Role 11 encodes the insurance constraint: coverage only for entities/members "inside the system"; injuries outside are not covered.
|
||||
- Role 3 encodes the anti-scraping privacy posture: `.local` directory, no external AI access to member data.
|
||||
- Role 14 requires quarterly SOP review and version control in the "proof-of-work board."
|
||||
- The charter assumes a "Head of house" (see 4-27 notes: answering the door, front office until Asif present).
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- (Governance doc) — none described as problems-with-causes; it is a forward charter. The problems it encodes: moldy shade-cloths, toxic flooring, freezer waste, invisible inventory, missing SOPs.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Which role owns the $15-20k facilities fund (furniture, water heater)? Not in any charter.
|
||||
- "Head of house" appears in the 4-27 notes but has no role charter here.
|
||||
- Who is the Finance Lead that role 6 reports to? (Presumably role 8, but not stated.)
|
||||
- Upgrade Labs: 15 sessions or $15? (see discrepancy above)
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- **No owners**: this doc is roles, not heroes. Assignment happened 4/30 in CRM (see that readout) — and there, **Kitchen & Food Operations (role 6) was left unassigned**.
|
||||
- Several accountabilities are blocked on the $150k (professional cleaning, kitchen staff).
|
||||
- No dates on any accountability.
|
||||
- "Lucidity" (a revenue line / investor fund) is unexplained anywhere in the notes. [LOW CONFIDENCE]
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
- **None.** Avi is not mentioned.
|
||||
- Adjacent [INFERRED]: role 13 (Tech & Network Ops — mesh, Nextcloud, tunnels) is the closest to Avi's skillset if he ever wants to claim a hero slot; currently assigned to Allen per 4/30.
|
||||
|
||||
## Email Summary
|
||||
|
||||
The 4/27 governance output chartered 15 Sapien roles — Facilities, Space Planning, Membership Systems, Event Approval, Healers Coordinator, Kitchen & Food, Retail/Front Store, Finance & Allocation, Marketing, Community Experience, Safety & Liability, Outdoor Comfort, Tech & Network Ops, SOP Documentation, and Logistics. Key formalizations: $350/$550 tiers with a fixed per-member allocation (note: it says $15 to Upgrade Labs where Poly said 15 sessions — needs confirming), $200+/hr private rental, $25 day pass, max 1 event/member/month, a membership-exchange model for practitioners with an indemnification template, and a hard no-storage policy. Heroes were assigned the following day in the CRM (4/30), except Kitchen & Food Operations, which is still unowned.
|
||||
|
|
@ -0,0 +1,121 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 4-27-26.docx"
|
||||
meeting-date: 2026-04-27
|
||||
batch: 2/7
|
||||
processed: 2026-09-05
|
||||
related: "[[Sapien Meeting Halfocracy Governance Outputs 4-27-26 Readout]]"
|
||||
---
|
||||
|
||||
# Sapien Meeting — 2026-04-27 (Readout)
|
||||
|
||||
Companion doc: the Halfocracy governance outputs (15 roles) generated from this meeting → separate readout.
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| Storage policy shift: "This is a national park. We don't store anything here. If you bring it, take it out." | Mackenze | 2026-04-27 |
|
||||
| Freezer standoff: get Brian to take his old freezers (he won't take the meat without them); branded smart freezers coming from Force of Nature; old freezers waste $200+ in power | Mackenze / Poly | 2026-04-27 |
|
||||
| Membership structure: $350/mo = single-property co-working up to 14 days; >14 days or all-locations = $550/mo; card scan opens doors (if it doesn't go through, door doesn't open) | Poly | 2026-04-27 |
|
||||
| Membership allocation per $350: $100 → single-property co-working, $25 → coffee/beverages, $50 → IT services/front store, 15 sessions at Upgrade Labs, hardware at ~cost (20% markup), members' market access (avocado oil, non-alcoholic mezcal, samples/gift bags) | Poly | 2026-04-27 |
|
||||
| Healers' Fund: $25 from the co-working budget per membership; competitive — only the best healers share it; they sell to members via classes, not aggressive sales | Poly | 2026-04-27 |
|
||||
| Everyone must be a member; events get a special day pass ($25, includes membership); after cards arrive, Tuesday & Thursday nights are no longer free | Poly | 2026-04-27 |
|
||||
| Private event space rental: $200+/hr, with an approval process ("hold it like a bar of soap" — frequency judged per event) | Poly | 2026-04-27 |
|
||||
| Event frequency cap proposal: max 1 event/month per member unless extra approval | Jen | 2026-04-27 |
|
||||
| Upstairs becomes bodywork room (faster than converting downstairs into a proper kitchen) | Poly / Mackenze | 2026-04-27 |
|
||||
| Kitchen484 funding: if membership revenue flows to the kitchen, Jay can run it continuously (no ordering out every night) | Poly | 2026-04-27 |
|
||||
| Build plan: first shipping container → split-down-the-middle co-working offices (no zoning/permits, instant install); air-conditioned wedding tent as store on the front driveway; mesh nodes tied to the doorbell | Mackenze | 2026-04-27 |
|
||||
| Privacy: public membership link, but member data on a local Nextcloud (`.local`, not `.com`); Tor + Cloudflare tunnel only if needed; no external AI scraping of member info; "call the operator" for updates | Poly | 2026-04-27 |
|
||||
| Location identity: Noderunner shop + training center + Lab484 amenities; health & wellness = third priority (lifestyle amenity) | Poly | 2026-04-27 |
|
||||
| May runs as a hybrid month (guests outside-only, members inside); if not ready in June, continue hybrid; full launch July | Justin | 2026-04-27 |
|
||||
| Brian's stuff comes out next month (May); lost-and-found bucket + Amazon box for deliveries at front desk | Justin / Poly | 2026-04-27 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:** consistent with the 4-10/4-24 L484 notes (Sapien as Archipelago successor location). No reversals. The $350/$550 tiers were "discussed" earlier; this meeting fixes the allocation.
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| UNASSIGNED | Send Justin the list of current members | NO DATE | Sapien / Membership | open |
|
||||
| Justin | Create Telegram group for May events (he hosts two in May) | NO DATE | Sapien / Events | open |
|
||||
| Justin + Jen | Build SOPs (with Mackenze running house + marketing); practical next-month list | NO DATE | Sapien / Ops | in progress |
|
||||
| Justin | One-sheet flyer with QR code (apply, instagram, rules, no pitching/selling to members) | NO DATE | Sapien / Marketing | open |
|
||||
| Jen | Talk to Poly about money for extension cords (buy this week: 4× extension cords w/ power strips) | this week | Sapien / Facilities | open |
|
||||
| Mackenze | Continue ordering supplies (deliveries dropped at front; bell for shopkeeper) | ongoing | Sapien / Ops | in progress |
|
||||
| Poly + Jen | Work out the facilitator-needs-to-be-a-member problem | NO DATE | Sapien / Membership | open |
|
||||
| UNASSIGNED | Get professional weekly cleaners | when $150k secured | Sapien / Facilities | blocked |
|
||||
| UNASSIGNED | Asif in front shop 9-5 | when investor money secured | Sapien / Retail | blocked |
|
||||
| UNASSIGNED | Shade + misters + fans before heat (90s-100s) | NO DATE | Sapien / Outdoor | open |
|
||||
| Mackenze | Reset site to standard: clean moldy shade-cloths (4 large, "big jumbled mess"), bug protection, bathroom discipline; get shop-vac + pressure washer; move to-do list (front office drawer) into proof-of-work | NO DATE | Sapien / Facilities | open |
|
||||
| UNASSIGNED | Get Brian to take old freezers | NO DATE | Sapien / Facilities | open |
|
||||
| Justin | Build event SOP (easel, volunteers to direct arrivals) | NO DATE | Sapien / Events | open |
|
||||
| Jay | Chart of chores for whoever stays in the space | NO DATE | Sapien / Ops | open |
|
||||
| UNASSIGNED | Reorganize space for flow (large tables in middle, not sides) | NO DATE | Sapien / Ops | open |
|
||||
| Angel | At least two events at Sapien in coming month | within a month | Sapien / Events | committed |
|
||||
| Allen | MODIC member-comms: gather all contacts into CRM, permission email+SMS campaigns → Eventbrite/Partiful | NO DATE | Sapien / CRM | open |
|
||||
| UNASSIGNED | Team T-shirt design: NOSTR bird as "Roadrunner node runner" | NO DATE | Sapien / Branding | open |
|
||||
| UNASSIGNED | Membership cards (100 trust + 150 lab ordered — "getting them next week") | week of 4-28 | Sapien / Membership | in progress |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → **new project candidate** (this is where the project work is concentrated)
|
||||
- **Kitchen484** → new project candidate (food ops)
|
||||
- **Noderunner shop** → new project candidate (retail/tech storefront)
|
||||
- **L484** → new project candidate (Sapien = Lab484 amenities + training center)
|
||||
- **Archipelago** — mentioned as main sponsor of Sapien events
|
||||
- **Upgrade Labs** — partner (15 sessions/membership; IVs, hyperbaric)
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- Brian's event pricing baseline: $400/hr, 4-hr minimum ($1,600); sliding scale or free at his discretion; whole-place takeover (no staff, no members) $1,000/hr. A 4-hr event = 6-8 hrs of actual work (setup + cleanup) — "we're not doing that right now."
|
||||
- Sapien is currently underperforming as a venue: "the place hasn't been mopped in months"; needs new furniture + water heater, estimated **$15-20k**.
|
||||
- Revenue lines at Sapien: events, memberships, bootcamps, enterprise services, hardware sales, vending, meat sales, milk & grocery (+ Lucidity per Mackenze).
|
||||
- Enterprise services roadblock solved: "not being able to replace QuickBooks and another software; we just solved these issues."
|
||||
- Insurance constraint: if someone gets hurt outside and isn't a member, "we aren't covered" — insurance requires being an entity that exists inside the system.
|
||||
- Mesh network nodes are used locally and attached to the doorbell.
|
||||
- Overbuy strategy: overbuy own consumption of meat/milk → transform waste into yogurt or "the most bonkers guilt-free super ice cream in the history of the world."
|
||||
- 3 meals/day + snacks needed; "Is Jay really ready for that?" (Poly: "No, but with $150k, we can hire someone.")
|
||||
- Astroturf/floors are toxic — barefoot users better in the wedding tent ("rolling around in petroleum").
|
||||
- Shadecloths: 4 large, retrofitted lights to handle them; up in 5 minutes; rain pooling + wind are the limiting factors.
|
||||
- Massage therapist got her license; her boyfriend might run the front shop.
|
||||
- Jay (resident): undefined role ("not 'manager,' unlike Tom"); expects 24/7 presence; gets $20-50 per small task; free food/drink important to him; his side ventures (AI-on-laptops, kitchen help, Zaza help) each becoming their own deal; he's bringing in his own investors; no inventory system exists ("just knows the contents of the supply room"; supply room disorganized).
|
||||
- MODIC = members-only communications tool Allen set up, tied to his CRM.
|
||||
- Sponsors on the wall: Force of Nature, LMNT, Yerba Madre incoming; Noderunner shop to be treated as a sponsor; "our main sponsor is Archipelago" (Poly).
|
||||
- Justin & Jen background: ran a hotel, worked in the wedding industry — customer service, events, memberships.
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Bathroom cleaning neglected** — "fumbling with not cleaning bathrooms"; fix: shop-vac, pressure washer, proof-of-work board, daily inspection (per governance doc).
|
||||
- **Brian's freezers** — he won't remove meat, L484 pays the electricity; fix: make him take the freezers; $200+/month waste vs new smart freezers (smart-freezer telemetry = a role in the governance doc).
|
||||
- **Member info exposed to AI scraping risk** — fix: `.local` domain, local Nextcloud, Tor/Cloudflare tunnel only when needed, public site for marketing only.
|
||||
- **Food sales untracked** (Venmo to individuals) — flagged here; full POS solution discussed 5-4 (see that readout).
|
||||
- **Supply room / inventory invisible** — Jay can't find TP/paper towels; no system, no visibility.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Who runs membership/customer service day-to-day? (Poly: the front desk person — but who is that?)
|
||||
- Facilitators/practitioners who aren't members — allowed? (Poly + Jen working it)
|
||||
- Is there a company with a temporary fold-in ceiling? (Jenelle)
|
||||
- Membership link online? Member event calendar? (raised, not closed)
|
||||
- What goes in the members'-event approval guidelines? (Jen: "what do we want the guidelines to be?")
|
||||
- Is the front store a tech whiz? (Poly: no — schedule with someone who is)
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- Event approval process is decided in principle but has no written form/checklist yet (governance doc assigns it to a role, see companion readout).
|
||||
- Legal indemnifications for practitioners "needed" — not drafted.
|
||||
- Professional cleaning, Asif's 9-5, and several items are gated on "$150k" / investor money — no date for that.
|
||||
- Membership cards "ordered" per Poly but the 5-4 note says the **order has not been placed** (waiting on font) — discrepancy between 4-27 and 5-4. [LOW CONFIDENCE which is right]
|
||||
- Jay's role is explicitly undefined; his 24/7 expectation is unmet on both sides.
|
||||
- No owner named for the $15-20k facilities fund (furniture, water heater).
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
- **None assigned.** Avi is not mentioned in this note.
|
||||
- Adjacent [INFERRED]: the CRM/modic pipeline (Allen) and local Nextcloud/privacy conventions affect anything hosted for the lab (e.g., SuiteCRM on Avi's machine — keep member data off public endpoints).
|
||||
|
||||
## Email Summary
|
||||
|
||||
4/27 set Sapien's operating model: $350/mo single-property membership (14-day co-working cap) and $550/mo all-locations, with a fixed per-member allocation ($100 co-working, $25 coffee, $50 IT, 15 Upgrade Labs sessions, hardware at 20% markup) and a $25-per-member Healers' Fund. Everyone becomes a member; events run on a $25 day pass plus an approval process, and private rentals are $200+/hr. Storage is banned ("national park" policy), Brian's freezers go, the first shipping container becomes co-working offices, and a wedding tent becomes the front-drive store. May runs as a hybrid month (guests outside, members inside) targeting a July full launch. Immediate asks: shade before the heat, a reset of cleaning standards, the member list to Justin, and a Telegram group for May events.
|
||||
|
|
@ -0,0 +1,113 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 5-11-26.docx"
|
||||
meeting-date: 2026-05-11
|
||||
batch: 3/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-05-11 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| Single Nextcloud calendar is the calendar ("what calendar?" → resolved) | team | 2026-05-11 |
|
||||
| Enforcement ladder for members: **sacred pause** (30-day send-away, escalates to ban if they return early or badmouth) → **ban** (reserved for dangerous people); card system as de-escalation (yellow = messes, red = making people uncomfortable); digital cards possible on accounts | Poly / Mackenze | 2026-05-11 |
|
||||
| Members-only, period — "legal restriction at every door, and gate locked"; no propping doors/gate open unless a security member is standing at the door; applies to parking and store access | Mackenze | 2026-05-11 |
|
||||
| Every member signs an NDA / non-disparagement agreement | Mackenze | 2026-05-11 |
|
||||
| Door code changed (transitional script: "pay by X date but welcome in"); **hard reset postponed** until someone can man the store all day | Poly / Jay | 2026-05-11 |
|
||||
| Doorbell: buy a $20 wireless one at Home Depot today (Jay willing to set it up if the group agrees) | Jay / Mackenze | 2026-05-11 |
|
||||
| Lockers are coming out (Brian has his name on the hooks and pays 20% — team opted in; needs Poly on board); locker room ends or becomes a daily-effort space | team / Mackenze | 2026-05-11 |
|
||||
| Move 4 desks (Ali's truck); Zaza stays in a room full of desks (works till 4am); Asif moves to staff housing; **Jay & Tom move into the Sapien house** and into employed staff roles (responsibilities built out this week; 3-month trial; follow-up in a week) | Poly / Jenelle | 2026-05-11 |
|
||||
| Upstairs practitioner space: **not a good idea** (additional risks; people need to take calls) | Mackenze | 2026-05-11 |
|
||||
| Membership site (signup, pay, pick up card at shop) — Zaza is here to build it (Poly took a loan to fly Zaza in; doorbell + video cameras in scope) | Zaza / Poly | 2026-05-11 |
|
||||
| "Professional noticers": everyone is responsible to notice (trash full, AC on, doors open, lights on) and act | Mackenze | 2026-05-11 |
|
||||
| Portfolio-company pay model: the sales company becomes a lab portfolio company; people can be paid from multiple entities; 1099s where taxable income (legal ability to pay required) | Mackenze / Jenelle | 2026-05-11 |
|
||||
| Dave Asprey afterparty **May 30 at Sapien**: Justin producing (with Brian handling food); 200-300 people, fully catered, open bar, no comp tickets, extra security + fencing + porta-potties; staff free, members discounted; backyard gets tarp/gravel (mud); Posh + Partiful pages | Justin | 2026-05-11 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:** consistent with 4/27-5/4 (members-only, venue positioning, $150k-gated items). LLC decision advanced: Blaze is forming it (one for the property; Sapien/shop/staff-housing split under discussion; a residential-lease LLC turned commercial).
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| Jen | Membership one-pager (benefits done; needs messaging help — review via Nextcloud text file w/ public edit link) | "next few days" | Sapien / Marketing | open |
|
||||
| Mackenze | Event one-sheet: purpose = emailable + website download (done, CC'd, in Nextcloud) | done | Sapien / Marketing | done |
|
||||
| Mackenze | Write descriptions for next month's scheduled events (start slipped: Justin out for Asprey event, team away 3 days → events start week of 5/18) | week of 2026-05-18 | Sapien / Events | open |
|
||||
| Brandon + Ali (+ Zaza helping) | 3D floorplan model → import into events software (6 layouts per Poly) | NO DATE | Sapien / Events | in progress |
|
||||
| Jen + Mackenze | Blaze LLC meeting (Jen met Blaze; he's forming it) | in progress | Sapien / Legal | in progress |
|
||||
| Poly + Jen | Member policy doc (Jenelle to draft with input from longer-tenured people; Blaze legal input) | NO DATE | Sapien / Policy | open |
|
||||
| Jenelle | Nominee "enforcer" (Poly's nomination) — accept? | NO DATE | Sapien | open |
|
||||
| Jay | Buy + set up $20 wireless doorbell today (if agreed) | 2026-05-11 | Sapien / Security | open |
|
||||
| UNASSIGNED | Video cameras (Zaza to code in what's missing) | NO DATE | Sapien / Security | open |
|
||||
| Jenelle | Look into what's needed for the outside door (more affordable than full door replacement); locksmith + welder | NO DATE | Sapien / Security | open |
|
||||
| UNASSIGNED | Security budget: Jenelle proposed $700 (Poly: no, "if someone else can find it"); Mackenze: real cost $2,500-3,000; Poly: can pull from May 1 money | NO DATE | Sapien / Security | open |
|
||||
| UNASSIGNED | Walking people to cars after events (security practice) | ongoing | Sapien / Security | open |
|
||||
| Tom + Jay | Clean out lockers + upstairs rooms today; "don't leave your stuff here" sign; decide what to keep vs throw (incl. back porch, smoking porch, storage room, tool shed to backyard) | 2026-05-11 | Sapien / Ops | open |
|
||||
| Poly | Get on board with "event venue not clubhouse" + locker-room decision | NO DATE | Sapien / Ops | open |
|
||||
| Jay | Knowledge graph of the organization (people, venues, contracts, assets, partners + relationships; "organizational knowledge at a glance for the executive team") — team just needs to answer his questions | ongoing | L484 / Knowledge | in progress |
|
||||
| UNASSIGNED | Syntropy machine space (proposed: Sapien upstairs meeting room) | NO DATE | Syntropy | open |
|
||||
| Justin | Asprey afterparty: permits + insurance (also Austin Mezcal festival); Posh + Partiful; share one-sheet + run-of-show; backyard tarp/gravel plan | before 2026-05-30 | Sapien / Events | in progress |
|
||||
| Allen + Jay (+ Tom) | CRM build for salesperson role (hardware first; products ≠ services; to-dos/timelines/deliverables; tie to inventory/shipping); review SOP with Mackenze before Loom video | NO DATE | L484 / CRM | in progress |
|
||||
| Mackenze | "Safe store" list: replacing locks/doors, pull down garage door over sliding glass doors | NO DATE | Sapien / Security | open |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → new project candidate (security + members-only enforcement is this meeting's theme)
|
||||
- **Noderunner shop** — $500 of dummy stock currently; "no one is ever watching the store"
|
||||
- **Syntropy** — machine placement question; (see 5/18: ownership changing)
|
||||
- **ATX Tribe** (Justin) — off-screen; Justin consumed by Asprey event
|
||||
- **Fast Friends** — first mentioned by name here? No — appears 5/29. (Not in this note.)
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- Security reality: neighborhood is "the second highest crime area in Austin — murders, stabbings, home invasions, robberies, cars stolen, blocks away" (Mackenze). Gate must stay closed; everything outside the food truck out of the driveway (weights, fans, propane); Sapien "flashes" — most visible thing in 3 blocks; homeless camp nearby; computers visible through windows.
|
||||
- Stun-guns over guns rationale (Poly): "you don't want the cops showing up and finding two guns on the premises with a bunch of weed."
|
||||
- Store inventory: $500 total, all dummy (Poly).
|
||||
- Zaza's site scope: membership signup + payment + card pickup; doorbell + video cameras.
|
||||
- Enforcement history: Mahdev (will "show up the next day with weapons"), Carolyn, Alexandra — "not sane/stable"; restraining orders for returners.
|
||||
- A drunk, obnoxious woman wandered in last week seeking a job (Jen's example).
|
||||
- Collette's spiritual counterweight: "we're also divinely protected… putting that in the field"; Jenelle: "don't feel comfortable with someone sleeping in here and someone comes in to smoke crack."
|
||||
- Tom's UK anecdote: a homeless man ordering DoorDash 4 nights running; a woman flagged him to the driver — used to argue "no one is watching" is false.
|
||||
- Brian: half the decisions are blocked on him (paying 20%, lockers, stuff).
|
||||
- Jay & Tom: "doing 3-4 hours of physical labor" (per 5/18 follow-up context); moving into employed staff roles with evolving responsibilities (Jenelle: "a 3-month trial… usually").
|
||||
- Pay philosophy (Jenelle): "it won't come in on the 1st and 15th"; archetypes (sales, networking, operations) over lump-sum shop-manning.
|
||||
- Syntropy machine: "just trying to make money by people running the Syntropy machine" (Poly).
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Door code change blocked** — can't hard-reset until someone mans the store all day (chicken-and-egg with hiring Asif). Interim: transitional code + script.
|
||||
- **Security funding** — $700 proposal rejected, real quote $2,500-3,000, Poly can pull May 1 money "until longer"; unresolved.
|
||||
- **SOPs exist but aren't followed** (Collette) — procedures for opening/closing written, "it's not happening."
|
||||
- **Nextcloud underused** — calendar access issues; (5/18 and 5/25 continue this thread: onboarding session, "clunk and un-user-friendly" — Asif).
|
||||
- **Massage therapist's table** — she left it as "storage"; if she practices on-site, added responsibilities; Poly: table bought for Sapien Center, he told her to put it there.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Security model: armed verifiable security vs stun-guns vs just locking up? (no decision)
|
||||
- Who is the "security member standing at the door"?
|
||||
- Mission statement: exists? (Collette was collecting info; Jenelle to finalize with Poly)
|
||||
- Back door: how to make it function as locking? (Jenelle action)
|
||||
- What happens to the upstairs meeting room vs Syntropy machine vs storage?
|
||||
- Rave events: general "we don't do those types" vs Wednesday exceptions (resolved 5/25)
|
||||
- Who answers "what does a member get" consistently (one-pager pending)
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- **No named security owner.** The single biggest risk of the meeting has no owner.
|
||||
- NDA/non-disparagement: decided, not drafted.
|
||||
- Sacred-pause/card policy: verbal; needs the member policy doc (Jenelle drafting — no date).
|
||||
- Asprey event: "we're hosting and operating" but no internal staffing plan recorded here (staff roles, who runs doors).
|
||||
- 3D floorplans: no due date; events software unspecified.
|
||||
- "Fast Friends" absent; "Lucidity" still unexplained. [LOW CONFIDENCE]
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
- **None assigned directly in this meeting.** (Avi not mentioned; note the two "Ali" references — Ali ≠ Avi.)
|
||||
- Adjacent [INFERRED]: the knowledge-graph effort (Jay) and the wiki (5/25) are the org's knowledge layer — anything Avi maintains (e.g., SuiteCRM on his machine) should feed it.
|
||||
|
||||
## Email Summary
|
||||
|
||||
5/11 was the security meeting. Sapien's neighborhood is the second-highest crime area in Austin, the gate and doors have been left open, and the team decided on a members-only, locked-gate posture: door code changed on a transitional script (hard reset waits for someone to man the store), a $20 wireless doorbell going up, NDA/non-disparagement for every member, and a "sacred pause" (30 days) → ban enforcement ladder with yellow/red cards. Real fixes cost $2,500-3,000 (locks, garage door over the glass, cameras) against a rejected $700 ask; Zaza — flown in on a Poly loan — is building the membership site plus doorbell and cameras. Operationally: lockers come out, 4 desks move over, Jay and Tom become employed staff living in the Sapien house, and Justin is producing the Dave Asprey biohacking afterparty for May 30 (200-300 people, catered, open bar) with permits and insurance in motion.
|
||||
|
|
@ -0,0 +1,105 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 5-18-26.docx"
|
||||
meeting-date: 2026-05-18
|
||||
batch: 3/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-05-18 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| **No public Sapien Telegram** — it confuses people about whether they're members; members-only group instead | Mackenze / team | 2026-05-18 |
|
||||
| Guest policy: each individual may come **twice as a guest**, then must buy their own passes ($25 day pass) | Jenelle | 2026-05-18 |
|
||||
| **Cold plunges are dead**: Chinese parts can't be replaced; not plug-&-play; will be relocated (by the other house); new set = $8-10k incl. ozone system; supplier won't stock showroom models | Mackenze / team | 2026-05-18 |
|
||||
| Event prep: **6 layout templates** — text the group "Layout 1" and everyone knows what to do | Poly | 2026-05-18 |
|
||||
| Daily checklists get re-prioritized + laminated (laminator ordered) | Jen | 2026-05-18 |
|
||||
| **Recurring classes on hold** until facilities are functional (kettlebells, plunges); yoga + tai chi possible but facilitator-membership question unresolved | Jenelle / team | 2026-05-18 |
|
||||
| Facilitator economic model (discussed, not adopted): day pass $25 + $35 class fee is unrealistic (next-door pilates = $40 drop-in); preferred: flat rate with **70/30 split** (70 facilitator / 30 venue); all day-pass holders must sign policies (liability) | Jenelle | 2026-05-18 |
|
||||
| Event-hosting requests route to **Jen or Mackenze** via a form (Poly: not the website — "we don't want too many submissions") | Jen / Poly | 2026-05-18 |
|
||||
| Lab484 house rule: "if you bring something out, it has to go back"; bootcamp people must clean up after themselves | team | 2026-05-18 |
|
||||
| Archipelago bookings go through **Eliza directly** (the May 30 "Drake" 3-hr dinner for 30 was on the wrong calendar) | team | 2026-05-18 |
|
||||
| Syntropy **restructured**: new name coming; Corbin & Kaleb have moved on (may return after their quest); going forward: **Jan, Eliza, Jenelle, Allen** | Jenelle | 2026-05-18 |
|
||||
| Brian's stuff (spices, art, meat) gets relocated to the other house; doghouse junked; extra metal moved to the side | Mackenze / team | 2026-05-18 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:**
|
||||
- ⚠️ **Reversal**: 4/27 said "anything with membership needs working plunges as a baseline" — plunges are now declared unfixable and being removed. The $350 tier's "sauna & gym" baseline is eroding.
|
||||
- ⚠️ **Reversal**: 4/24 festival/Syntropy plans assumed Kaleb & Corbin (Dr. Brothers) at the center; 5/18 says both moved on. Syntropy leadership = Jan, Eliza, Jenelle, Allen.
|
||||
- Event pricing shared "for awareness": "$2500 for 3 hours, $300 for 4 hours, sliding scale" [LOW CONFIDENCE — the 3-hr number looks transposed; likely $250/3-hr — needs Jen's one-pager to confirm].
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| EVERYONE | If no calendar access / unsure → check with Eliza or Allen | ongoing | Sapien / Calendar | open |
|
||||
| EVERYONE | Message **Jay** with items to be scheduled | ongoing | Sapien / Calendar | open |
|
||||
| Jay | Check w/ Mackenze, Eliza, Jen, Poly for outstanding events not on calendar | NO DATE | Sapien / Calendar | open |
|
||||
| Jay | Review current calendar items — still active/accurate? | NO DATE | Sapien / Calendar | open |
|
||||
| Jen | Re-order daily checklists by priority (most critical first) | NO DATE | Sapien / Ops | open |
|
||||
| Jen | Order laminator (checklists + signage) | NO DATE | Sapien / Ops | open |
|
||||
| Jay & Tom | Add calendar events for event prep; **reach out for extra help to Apollo, Asif, Dawei, and Avi**; enlist Catnip & Dharma when available; alert team to important things not getting done | before events | Sapien / Events | open |
|
||||
| Jay | Additional signage (drill charts, "don't drop your weights," cigarette-butt no-litter, memes); laminate when laminator arrives | NO DATE | Sapien / Signage | open |
|
||||
| Jenelle | Provide Jay & Tom the policy/community-guidelines info (rewritten with Jen last week) | NO DATE | Sapien / Policy | open |
|
||||
| Jen | Order big visible ashtrays; add emptying ashtrays to daily SOP | NO DATE | Sapien / Ops | open |
|
||||
| Jay + Asif | Move the dead cold plunges (carefully) | NO DATE | Sapien / Facilities | open |
|
||||
| UNASSIGNED | Talk to Brian about removing plunges (sunk-cost attachment) | NO DATE | Sapien / Facilities | open |
|
||||
| Mackenze | Alternating wellness week / tech week plan — "not ready for next week; need stability underneath us first" | NO DATE | Sapien / Events | blocked |
|
||||
| Jenelle | Wellness Wednesdays (she leads + women's group) — premature, on hold | NO DATE | Sapien / Wellness | on hold |
|
||||
| Poly | Engage Margaret (Decentralize) co-hosted event over summer; 7 food-truck tickets; days before/after the 11th | NO DATE | L484 / Events | in progress |
|
||||
| Allen | Connect Justin to the calendar (done for Asprey event) | done | Sapien / Calendar | done |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → new project candidate
|
||||
- **Syntropy** → new project candidate (leadership transition this meeting)
|
||||
- **Decentralize** (Margaret's org, open-source dev community) — partner candidate
|
||||
- **Fast Friends** — not in this note (appears 5/29)
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- Calendar state: Castle Cathedral calendar exists, "no one using it"; canceled events still listed; scheduled-but-unconfirmed events; Jay is now the de-facto calendar manager.
|
||||
- Jay & Tom capacity: 3-4 hrs/day of physical labor — "too tired to do what isn't getting done."
|
||||
- Dharma: always asks to help; Jenelle: "her offers are coming from a wound of not feeling worthy unless she's providing… love on her"; bought a server, Poly is migrating her data, month pass after. Catnip: paid for a pass, always offers to help.
|
||||
- Plunge economics: even new chiller + pump doesn't include ozone; $8-10k; supplier "never had a showroom model sell."
|
||||
- Brian: half a dozen people grandfathered in (he sent the list); as long as he pays 20% and "we're late on all the payments, we can't do anything about it."
|
||||
- Drako: was Brian's partner, out for a year, **not a decision-maker**.
|
||||
- Margaret/Decentralize: known 2 years; met Jay at her Houston event; pivoted to Futo (acoustics issues there); "if she does events here, we get all the open-source devs in Austin"; willing to buy 7 food-truck tickets; cross-promotes membership.
|
||||
- Wellness reality: not enough kettlebells, plunges dead — "things are not functioning compared to other places in town"; next-door pilates $40 drop-in is the comp.
|
||||
- Syntropy: "destiny is in our own hands" (Jenelle).
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Calendar fragmentation** — multiple calendars (Castle Cathedral, Archipelago, personal); fix: Jay as single point, everyone messages him; Archipelago bookings → Eliza.
|
||||
- **SOP adherence** — daily + pre-event checklists "intermittently happening"; fix: laminated, prioritized checklists, scheduled event times, proactive help requests.
|
||||
- **Plunge parts unavailability** — no fix; remove and relocate.
|
||||
- **Wellness sellability** — equipment gap; fix path: fix-or-buy equipment + facilitator membership model (70/30) + signed policies for liability.
|
||||
- **Mess from lab/bootcamp users** — behavioral; fix: "bring it out, take it back" rule + increased effort on Jay/Tom (flagged as falling heavily on them).
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Who is the "calendar manager" that can be texted (Poly's ask) — Jay in practice, not formalized.
|
||||
- Facilitator-membership question (Poly wants facilitators to be members; Jenelle: "we haven't evolved to that point yet") — unresolved.
|
||||
- Wednesday rave: not decided (decided 5/25).
|
||||
- What does "wellness week" look like (Jenelle's question to Mackenze — no answer, "not ready").
|
||||
- Event pricing figures (the $2500-for-3-hours anomaly).
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- Event pricing one-pager referenced ("Jen has the one-pager on this") but the numbers in the notes conflict.
|
||||
- No owner for the $8-10k plunge replacement decision (remove vs buy).
|
||||
- Margaret event: no date locked ("days before and after the 11th" — of what month? [LOW CONFIDENCE]).
|
||||
- Syntropy's new name and scope not defined.
|
||||
- The "Sapien public Telegram" question spawned a decision, but the **members-only Telegram** creation has no owner/date.
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
1. **Avi is on the event-prep help roster**: Jay & Tom are to "reach out for extra help to Apollo, Asif, Dawei, and **Avi**" for event setup. Expect pings before events; respond fast.
|
||||
2. Adjacent [INFERRED]: Jay's calendar-manager role + Jay's knowledge graph (5/11) mean Avi's best leverage is reliable event-show-up + feeding the graph with accurate asset/location data.
|
||||
|
||||
## Email Summary
|
||||
|
||||
5/18 tightened Sapien's operations: Jay becomes the de-facto calendar manager (message him to schedule; Archipelago bookings go to Eliza), daily checklists get prioritized and laminated, and event prep standardizes on 6 text-able layout templates with Apollo, Asif, Dawei, and Avi as the extra-hands roster. Two hard calls: the cold plunges are unfixable (unavailable Chinese parts, $8-10k to replace) and are being moved out, and recurring wellness classes stay on hold until equipment and the facilitator-membership model (70/30 split proposed) are sorted. Syntropy was restructured — Corbin and Kaleb have moved on; it's now Jan, Eliza, Jenelle, and Allen, with a new name coming. Brian's stuff relocates to the other house, and Poly is working a summer co-hosted event with Margaret at Decentralize (open-source dev audience, 7 food-truck tickets, cross-promotion).
|
||||
|
|
@ -0,0 +1,97 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 5-25-26.docx"
|
||||
meeting-date: 2026-05-25
|
||||
batch: 3/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-05-25 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| **Staff accountability structure**: dedicated Sapien-needs Telegram chat (on-site hands only) + weekly all-hands meeting; Tom starts the chat (Jay is "guns blazing"), framed as "you're in staff housing, we're looping you in to weekly staff accountability meetings" | Jenelle / Tom | 2026-05-25 |
|
||||
| **Jay's weekly task rotation**: everyone he's spoken to is open to picking up one task/week; list pinned in the Telegram chat; standalone tasks (sweep gym, clean staff fridge, rearrange coffee stand, sort under-stairs) + involved tasks (patio cover over walkway at adjacent house); Jay texts 4 named people (Dawei, Apollo, Ben, +1) for one thing done by week's end | Jay | 2026-05-25 |
|
||||
| Staff-housing accountability principle: living in staff housing ≠ lower accountability; "if they don't do anything, they're not going to get kicked out of staff housing" is the failure mode to fix | Jenelle / Tom | 2026-05-25 |
|
||||
| **Wednesday rave: decision deferred** — collectively "we don't do those types of events" in general, but no explicit no for this Wednesday; needs lease clarity (Poly/investors) + noise permit; Jacob (organizer, $10k of equipment) waits a few hours for an answer after the lease meeting; decibel meter / silent-disco options offered | Collette / Jenelle | 2026-05-25 |
|
||||
| Nextcloud onboarding: large onboarding session scheduled (Tom to organize after talking to Poly; **Collette to teach**; expectations on usage frequency to be set) | Tom / Poly / Collette | 2026-05-25 |
|
||||
| One wiki for internal knowledge: Allen already built a brand-new wiki for Collette (training documentation, "just created," "nothing on it right now"); Asif gets access to evaluate; goal = internal team knowledge base incl. scattered info ("Poly's sermons") | Collette / Allen / Asif | 2026-05-25 |
|
||||
| Executive team info form (Nextcloud): fill out, send to Jay's DM; Jay DMs non-submitters | Jay | 2026-05-25 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:**
|
||||
- Consistent with 5/11 (Jay/Tom into employed roles; weekly meetings; Telegram over Nextcloud for ops).
|
||||
- ⚠️ **Tension**: 5/18 "No public Sapien Telegram… members-only group" vs 5/25 "dedicated chat for on-site hands" — these are separate channels (staff vs members), not a reversal, but the channel sprawl is a gap.
|
||||
- Tom's door-unlocked incident (left for Zilker, door unlocked ~2 hrs; another 10-hr absence) is the trigger for the staff-housing accountability decision.
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| Tom | Create Telegram group chat for staff-housing support members | NO DATE | Sapien / Ops | open |
|
||||
| Jay | Convene weekly accountability meeting for Sapien support staff | weekly, start NO DATE | Sapien / Ops | open |
|
||||
| Jay | Text Dawei, Apollo, Ben, +1 — one task each by end of week; keep the list pinned; recruit more names | this week | Sapien / Ops | open |
|
||||
| Tom | (committed in-meeting) Clean out staff fridge + coffee stand by Tuesday | 2026-05-27 | Sapien / Ops | open |
|
||||
| Steph | Check CRM: roles properly fleshed out with correct accountabilities + assignees clear on expectations | NO DATE | Sapien / CRM | open |
|
||||
| Jay | DM anyone who doesn't submit the executive team info form | NO DATE | L484 / Knowledge | open |
|
||||
| exec team | Fill out Nextcloud team info form → Jay's DM | NO DATE | L484 / Knowledge | open |
|
||||
| Tom | Schedule Nextcloud onboarding after talking to Poly | NO DATE | Sapien / Onboarding | open |
|
||||
| Collette | Teach Nextcloud onboarding; provide wiki link to Asif | NO DATE | L484 / Onboarding | open |
|
||||
| team | Review Jen's documents + reply with notes: Sapien event form, inventory order sheet, sponsorship sheet, event prep procedures, venue one-pager, membership info | NO DATE | Sapien / Docs | open |
|
||||
| Collette | Get Jacob a definitive answer on Wednesday's event after lease meeting | hours (5/25) | Sapien / Events | open |
|
||||
| Jenelle | Solidify lease with Poly/investors; **noise permit** for events | NO DATE | Sapien / Events | open |
|
||||
| UNASSIGNED | Asif lease update — "we're a few hours premature on these answers" | after lease meeting | Sapien / Legal | open |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → new project candidate (staff model + wiki + onboarding)
|
||||
- **L484 / Knowledge** (wiki, exec info form, Jay's knowledge graph from 5/11) → sub-track
|
||||
- **Jacob's event collective** — friend group raising investors for "a venue covered in art, temple space"; looking for venues to meet with; Jacob "does not currently live here"
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned. (Jacob: "Avi has my Telegram" — Avi is Jacob's contact point, not a work assignment.)
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- Tom's absences: door unlocked ~2 hrs (Zilker trip); 10 hours out the previous day — while two people live in the building.
|
||||
- Staff-housing dynamic: people outside come from the lab, visit, eat things, leave things → Jay/Tom end up doing other people's work.
|
||||
- Nextcloud: "clunk and un-user-friendly" (Asif); nobody knows how to use it; onboarding needed.
|
||||
- Wiki: Allen created it for Collette for training documentation; "your procedures are only as good as your technical documentation. Needs to be tested before it's documented" (Collette).
|
||||
- Jacob: $10k of event equipment; last event "hit ideal profit mark, so we made money"; offers decibel meter to stay under noise limits or silent-disco headphones; his other venue fell through.
|
||||
- Rave history: "originally was told this went great, you're welcome back" — then lease issues changed things; "a lot of things changed with the lease."
|
||||
- Mackenze's task-assignment skepticism: "if I was in Apollo or Dawei's shoes, I would not be looking for input on that" (i.e., people skim the Telegram chat; a pinned list is a reference, not an assignment system).
|
||||
- CRM as task system: "we could easily have people sign up and assign people to asks on the CRM" (Tom) — not yet done.
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Door left unlocked** (Tom, Zilker trip) — "can't happen again when we have 2 people living in the building." Fix: staff chat + weekly accountability; (no key/code protocol change recorded here).
|
||||
- **Task assignment not sticking** — volunteers agree, then it "stays on the list." Fix: named asks with Friday check-ins; (CRM assignment proposed, not built).
|
||||
- **Nextcloud abandonment** — fix: onboarding session (Collette teaches) + stated usage expectations.
|
||||
- **Knowledge scattered** (multiple clouds, chats, "Poly's sermons") — fix: single wiki (Collette/Allen) + exec info form.
|
||||
- **Noise/complaints risk** for events — Jacob's decibel-meter/silent-disco proposal; noise permit pending.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Wednesday rave: yes/no? (lease + noise permit gating)
|
||||
- Asif lease: what are the "answers" everyone is premature on?
|
||||
- Who is the manager? (Jenelle's "if you want to be the manager…" — Jay's role still being shaped; 3-month trial from 5/11 ongoing)
|
||||
- Does the staff Telegram replace or coexist with the members-only Telegram (5/18)?
|
||||
- Will the CRM get a task-assignment flow (Tom's proposal)?
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- Weekly accountability meeting: no date set ("schedule an all-hands meeting for your team").
|
||||
- Noise permit: no owner beyond Jenelle's general "solidify things."
|
||||
- Document review (Jen's 6 docs): "provide feedback" with no date or response channel specified.
|
||||
- Exec info form: no deadline; Jay's follow-up is manual DMs.
|
||||
- Jacob's answer was promised "in a few hours" — outcome not in these notes.
|
||||
- Asif's lease thread opened and closed in one line — the substance is missing.
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
1. **Fill out the executive team info form** (Nextcloud → send to Jay's DM) if Avi is on the executive team — Jay will DM non-submitters. [LOW CONFIDENCE whether Avi is in-scope; form is for "the executive team"]
|
||||
2. **Avi is Jacob's contact** ("Avi has my Telegram") — if the Wednesday event gets a yes, expect Jacob to reach out.
|
||||
3. Adjacent [INFERRED]: the wiki (Collette/Allen) is the lab's internal knowledge base — a good place for any documentation Avi produces.
|
||||
|
||||
## Email Summary
|
||||
|
||||
5/25 built Sapien's staffing spine after a door-left-unlocked incident: a dedicated on-site-hands Telegram chat (Tom starts it) plus a weekly accountability meeting Jay will convene for staff-housing residents, and Jay's one-task-per-person-per-week rotation (pinned list, Friday check-ins; Tom committed to the staff fridge + coffee stand by Tuesday). Nextcloud gets a proper onboarding — Collette teaching, Poly's voice behind it — because "no one is using it." Allen's new wiki (built for Collette's training docs) becomes the internal knowledge base, with Asif getting access to evaluate. The Wednesday rave stayed undecided pending the lease outcome and a noise permit, and organizer Jacob (who has $10k of gear and a profitable last run) was asked to wait a few hours for an answer. Six of Jen's operating documents went out for team review.
|
||||
111
2. Areas/Sapien/knowledge/Sapien Meeting Notes 5-4-26 Readout.md
Normal file
111
2. Areas/Sapien/knowledge/Sapien Meeting Notes 5-4-26 Readout.md
Normal file
|
|
@ -0,0 +1,111 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 5-4-26.docx"
|
||||
meeting-date: 2026-05-04
|
||||
batch: 2/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-05-04 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| Asif: MOU written, not yet signed ("will be soon") | Jen | 2026-05-04 |
|
||||
| Membership tiers fixed in detail: **$350 = Sapien only** (punchcard 10 meals, 10 Upgrade Labs sessions, intro to Kinetic Blueprint, co-working, sauna & gym, firepits/grills, events & meetings [conditions TBD], members' market, practitioners/healing community, free access to paid public events, tech support from Noderunner shop); **$550 = same at all locations** | Mackenze / Jen | 2026-05-04 |
|
||||
| Event pricing fixed: Brian's official $400/hr, 4-hr min ($1,600), **mandatory +2h setup/teardown** (8-hr event = billed with 2h before + 2h after); members 50% off; private no-member events $1,000/hr; "leave no trace" | Mackenze | 2026-05-04 |
|
||||
| Regular weekly schedule (biweekly cycle): Mon Men's nights, Tue tech nights, Wed women's indoor wellness, Truth Thursdays, Freedom Fridays, Sat piggyback Bitcoin walk 2-6pm, Sun "Lord's day"; alternate weeks = specialty events (chronic pain, IVs, hyperbaric — vendors show more interest in health than tech) | Mackenze / Tom (market research) | 2026-05-04 |
|
||||
| Planning horizon: full month schedule published in advance; "always planned about a month out" | Mackenze | 2026-05-04 |
|
||||
| Event layout templates: layout 1 speaking (chairs), layout 2 panel, layout 3 indoor-outdoor; vendor tables identified and priced | Mackenze / Jen | 2026-05-04 |
|
||||
| Sapien repositioned as an **event venue** (worth $500/hr) serving the member community — not a clubhouse ("we're bleeding money... hand over fist") | Mackenze | 2026-05-04 |
|
||||
| Regular events: free for members, **$15/head for public** | Collette | 2026-05-04 |
|
||||
| Member-run events/meetings priced at 50% of public cost ($550 members) / 75% ($350 members); public base $500/hr 4-hr min or $1,000/hr private | Poly | 2026-05-04 |
|
||||
| Upstairs room becomes a **meeting room** (not a sleeping room); next door = nap pod, desk room, meeting room, bodyworker studio (Asif currently there), reception, coffee, kitchenette; **kitchen removed from Sapien**; washer/dryer space in Sapien | Poly | 2026-05-04 |
|
||||
| Immediate physical goals: replace warehouse glass door + security cameras | team | 2026-05-04 |
|
||||
| Food/event payments must be tracked in a system (no more untracked Venmos to individuals) | team | 2026-05-04 |
|
||||
| LLC required: L484 is not an LLC; need one to sign the lease / take over from Brian → then merchant account, PayPal, Stripe, Partiful ticket sales | Mackenze / Poly | 2026-05-04 |
|
||||
| Sponsors must be promoted at events (intro at start; sponsor wall; Noderunner shop treated as a sponsor; Archipelago = main sponsor; Yerba Madre in cooler); sponsor + vendor info sheets to be created | Mackenze | 2026-05-04 |
|
||||
| Justin building **ATX Tribe** for outside deals | Mackenze (re: Justin) | 2026-05-04 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:**
|
||||
- ⚠️ **Upgrade Labs sessions conflict**: Poly (4/27) said 15 sessions/membership; Mackenze (5/4) says **10**; governance doc (4/27) says **$15**. Three different figures — needs a ruling.
|
||||
- ⚠️ **Membership cards conflict**: Poly (4/27) said 100 trust + 150 lab cards ordered, "getting them next week"; 5/4 says **order not placed** (waiting on Poly's font choice).
|
||||
- Consistent: $350/$550 tiers, $400/hr baseline, Sapien-as-venue direction.
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| Jen | Membership + events one-pager (from info provided) | NO DATE | Sapien / Marketing | open |
|
||||
| Mackenze | Next month's event schedule (with Jen) | NO DATE | Sapien / Events | open |
|
||||
| Mackenze | Default event layouts (with Jen) | NO DATE | Sapien / Events | open |
|
||||
| Mackenze (+Jen) | Sponsor information sheet for potential sponsors | NO DATE | Sapien / Sponsors | open |
|
||||
| Mackenze + Jen | Discuss with Blaze what's needed for the Sapien LLC (incl. whether under Asif's LLC) | NO DATE | Sapien / Legal | open |
|
||||
| Jay | Find open-source POS (note: many still tie to large payment processors) | NO DATE | Sapien / POS | open |
|
||||
| Justin | POS via sole proprietorship next week (fallback before LLC) | week of 5-05 | Sapien / POS | open |
|
||||
| Justin | Website/social update (has website, not social; needs Zaza + internal team) | NO DATE | Sapien / Web | open |
|
||||
| Jenelle | Set up Square/POS after LLC or sole-prop decision | NO DATE | Sapien / POS | open |
|
||||
| UNASSIGNED | Poly to pick membership card font (blocking the card/lock/doorbell order) | NO DATE | Sapien / Membership | blocked |
|
||||
| UNASSIGNED | Market research for Sapien website (Jen wants to take it over) | NO DATE | Sapien / Web | open |
|
||||
| UNASSIGNED | Overnight/lodging option for event attendees (residential listing; sleeping pods, max 3-day stays) | NO DATE | Sapien / Events | open |
|
||||
| UNASSIGNED | Warehouse glass door replacement + security cameras | NO DATE | Sapien / Facilities | open |
|
||||
| Mackenze | Buy/do list (no owners per item): microphones, window shaker/AC for store, outdoor furniture, desks, flooring + new turf, replacement metal front door, fix back door lock, finish upstairs storage door/lock, new exhaust fans + bathroom furniture, mops/buckets, new sink + hot water heater, ceiling power strips w/ retractable cords, take down side fence, "MAKE 484 LLC WITH A TRUST (ASEF?)", move dumpster | NO DATE | Sapien / Facilities | open |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** → new project candidate (venue repositioning + LLC)
|
||||
- **Kitchen484** — kitchen moving out of Sapien (next door); food ops continue
|
||||
- **Noderunner shop** → new project candidate (treated as sponsor + tech support provider)
|
||||
- **ATX Tribe** (Justin, outside deals) → new project candidate
|
||||
- **Archipelago** — main sponsor of Sapien events
|
||||
- **Upgrade Labs**, **Kinetic Blueprint**, **Kangan** — partners
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- L484 is **not an LLC**; the entity path being discussed: new 484 LLC with the trust (possibly Asif's LLC + DBA); a PMA is a 508(c)(a); there's also an enterprise company LLC bound by the trust, the Noderunner shop entity, and Jay considering one for the bus. "That's the easiest part — just which is doing what."
|
||||
- Square POS: tap with credit cards, 484 Labs collects all money, end-of-day reports, crypto wallet option; obtainable as sole proprietor (complicated, "talk to Square directly" per Jay).
|
||||
- Real example of untracked revenue: a burger event — 5 people Venmo'd Apollo, 3 cash, 3 Bitcoin.
|
||||
- Justin bought a new cash box; encourage Bitcoin payments.
|
||||
- Partiful invited Mackenze to a **beta for selling tickets**.
|
||||
- Sapien condition: hasn't been mopped in months; needs new furniture + water heater ($15-20k); consistent hours needed.
|
||||
- Poly's enterprise thesis: "if we sold a CRM with accounting software with Nextcloud and a few other business features, we would be making tons of money"; his job = build the shop + enterprise company; call center moving to the other house; **Safetech Solutions is no longer moving in**.
|
||||
- Vendors show more interest in chronic-pain offerings than tech (alternate-week specialty events).
|
||||
- Brian has **publicly posted** his existing event prices (competitive anchor).
|
||||
- "We can build Jabba the hut's robot" (upstairs meeting-room quip — context only).
|
||||
- Justin & Jen: hotel/wedding-industry background (customer service, events, memberships).
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Untracked food/event income** — Venmo to individuals (Apollo et al.), cash, and BTC with no system. Fix path decided: LLC (or sole-prop) → Square POS, one portal for member + non-member, tap-and-go, daily reports. Interim: cash box (Justin bought one).
|
||||
- **No merchant account** — blocked on entity status (L484 not an LLC). Fix: 484 LLC with trust, or Asif's LLC + DBA.
|
||||
- **Membership card order stuck** — waiting on Poly's font choice; contradicts 4/27 "already ordered."
|
||||
- **Upstairs room conflict** — currently someone's bedroom (glass door to warehouse broken, "until we replace it, someone has to live here"); decision: convert to meeting room + fix door + cameras.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Which entity structure: new 484 LLC, Asif's LLC + DBA, or non-profit/exemptions? (Collette asked; Poly's answer was the PMA=508cA aside — no decision)
|
||||
- What are the conditions for member events/meetings (in the $350 tier)?
|
||||
- Who answers for the website market research?
|
||||
- Sleeping pods: real plan or "naps?" (Mackenze skeptical; max 3-day stays)
|
||||
- Practitioner agenda (Jenelle's item) — deferred, she had to leave; no outcome recorded
|
||||
- What is "Lucidity" (revenue line added to the model)? [LOW CONFIDENCE — unexplained]
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- **Kitchen & Food Operations role still unassigned** (was the open slot from 4/30).
|
||||
- LLC: no owner for actually forming it (Jen: "who will open the LLC? Asif was opening one for the shop"); Mackenze/Jen only going to *talk to Blaze*.
|
||||
- Mackenze's 15-item buy/do list has **no owners and no budget owner** ($15-20k estimate exists).
|
||||
- The three-way Upgrade Labs number conflict (10 vs 15 vs $15) unresolved.
|
||||
- Practitioner item dropped mid-meeting.
|
||||
- No date on any action.
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
- **None assigned.** Avi is not mentioned.
|
||||
- Adjacent [INFERRED]: the POS/LLC/merchant-account thread and the "CRM + accounting + Nextcloud = tons of money" enterprise product thesis both intersect with Avi's Keynctr skillset if he wants to offer help; no explicit ask exists.
|
||||
|
||||
## Email Summary
|
||||
|
||||
5/4 hardened Sapien's commercial model: $350 (Sapien-only) and $550 (all-locations) membership tiers with itemized benefits, event pricing at $400/hr with a 4-hour minimum plus mandatory setup/teardown time (members 50% off; private $1,000/hr; public events $15/head), a biweekly themed weekly schedule published a month out, and layout templates for speaking/panel/indoor-outdoor events. The strategic call: run Sapien as a $500/hr event venue, not a clubhouse — it's "bleeding money" as-is and needs $15-20k in facilities work. Blocking item: L484 isn't an LLC, so no merchant account, no card payments, no Partiful ticket sales; Mackenze and Jen will take the entity question to Blaze, with a sole-prop Square POS as the interim. The membership card order is still stuck on a font choice, and the Kitchen & Food Operations role remains unassigned.
|
||||
117
2. Areas/Sapien/knowledge/Sapien Meeting Notes 6-1-26 Readout.md
Normal file
117
2. Areas/Sapien/knowledge/Sapien Meeting Notes 6-1-26 Readout.md
Normal file
|
|
@ -0,0 +1,117 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 6-1-26.docx"
|
||||
meeting-date: 2026-06-01
|
||||
batch: 4/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-06-01 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| **Project prioritization structure**: Poly = program manager (master list); one project manager per project (Asif's model); Jay's knowledge graph → simple project-status markdown files + executive-summary graphic; **Git server set up with Tom (today)** to sync the markdown folder; manual analog kanban in the yellow house office first, digitize later | Poly / Asif / Jay / Tom | 2026-06-01 |
|
||||
| **Vending machine placement**: corner by the fence for foot traffic (tentative); quick temporary solution outside the front door first (two 10x10 tents, quote in progress); construction path = move bus + dumpster, clean space, tent with roof/walls/open-front, sawsall fence down (needs to be on the lease + owner's permission); **Tom directs the construction project**; Nicholas, Poly, Mackenze in favor | Tom / Mackenze / Nicholas | 2026-06-01 |
|
||||
| Outside vending stock = **drinks/snacks, not tech** ("foot traffic outside isn't going to buy a node" — Asif; "drinks, snacks, or drugs will sell" — Jay); Nicholas stocks them (he keeps the margin); Jay's white-label Amazon Basics venture (couple thousand $) for the hardware machines | Jay / Asif / Mackenze | 2026-06-01 |
|
||||
| Coffee cart on the street: **dropped** ("Nevermind") | team | 2026-06-01 |
|
||||
| **VitaTech machine stays upstairs** as a member amenity ("like the sauna"); Jay succeeded in getting a scan + diagnosis + treatment; German operating manual on the computer; Collette to be trained; Jay offered it to Yannik / Upgrade Labs (declined per Mackenze) | Poly / Jay / Collette | 2026-06-01 |
|
||||
| **DD (Decentralized Distribution) becomes a lab portfolio company**: deal with the lab (Blaze to draft); **2 board seats for lab members + revenue share**; inventory/e-commerce/project-management/marketing software to come from lab systems (CRM "deploying as we speak"); A-B (Fast Friends) used for delivery | Mackenze / Poly / Blaze | 2026-06-01 |
|
||||
| Shop operating model: **Calyx phone (in transit) = the Noderunners shop phone — whoever holds it is the shopkeeper**; consistent hours (9-5 or 12-12); Decentralize + Futo meetups hosted in-shop during hours; "we need not inventory, but a runway" (electric bill + stability first); tech mostly sells through the machines; showroom/build-your-node later | Poly | 2026-06-01 |
|
||||
| Shop strategy meeting: **Tuesday 3pm** (Jay, Tom, Asif, Poly, Mackenze) | Jay | 2026-06-01 |
|
||||
| Enterprise company: **waiting for money to come in to start Ben**; Brian (candidate) coming in tomorrow to be evaluated as field tech; offers being made while team assembled | Poly | 2026-06-01 |
|
||||
| Web5 bootcamps need a **marketing & sales component** ("entirely passive" — Mackenze); Collette working the marketing; **Tech Tuesdays = Linux user events** (not Bitcoin events); Linux symbol on the sign outside if selling bootcamps | Collette / Mackenze | 2026-06-01 |
|
||||
| Fast Friends: **weekly Monday 4pm meetings** | Jay | 2026-06-01 |
|
||||
| Vending machine access policy: machines are ours (not Nick's); brands pay **$1,000 (or $420 smaller rate)** to place product, then earn revenue per sale | Tom / Mackenze | 2026-06-01 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:**
|
||||
- Consistent with 5/11 (Jay's knowledge graph now producing project-status files + exec summary — the graph goes to work).
|
||||
- Consistent with 5/29 (enterprise company forming; Ben getting started; 3 commercial clients).
|
||||
- ⚠️ **Tension with 5/4**: vending/foot-traffic retail now front-of-house with "grocery store" framing (6/1, 6/22) vs 5/4 "Sapien = $500/hr event venue, not a clubhouse" — the model is quietly becoming hybrid venue + retail + workspace.
|
||||
- Lease still the critical path (Mackenze texting landlord; "no definite progress"; "Pay the rent.").
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| Jay + Tom | Set up Git server for project-status markdown folder | 2026-06-01 (today) | L484 / Systems | in progress |
|
||||
| Tom | Direct vending-machine construction project (fence down, bus/dumpster move, tent) | NO DATE (lease-gated) | Sapien / Retail | open |
|
||||
| Tom | Tell Dawei about the hot water heater and get it done (new one in a box in the kitchen; Dawei said it can't be done) | NO DATE | Sapien / Facilities | open |
|
||||
| Jay | Make a meeting with Mackenze tomorrow (DD systems 1:1: availability, shipping costs, commissions, billing) | 2026-06-02 | Decentralized Distribution | open |
|
||||
| Tom + Mackenze | Work on the DD catalog (not a PDF — needs availability/shipping/commissions/billing) | NO DATE | Decentralized Distribution | open |
|
||||
| Mackenze | Get big-tent quotes (out back + up front; 10x10 fits two) | NO DATE | Sapien / Retail | open |
|
||||
| Mackenze / Nicholas | Conversation with Nick on vending stocking | NO DATE | Sapien / Retail | open |
|
||||
| Jay, Tom, Asif, Poly, Mackenze | Shop strategy meeting | 2026-06-02 15:00 | Noderunner shop | scheduled |
|
||||
| Asif | Shop website progress (waiting on documentation from Blaze) | NO DATE | Noderunner shop | blocked |
|
||||
| Mackenze | DD portfolio-company deal (with Blaze); 2 BOD seats + rev share | NO DATE | Decentralized Distribution | open |
|
||||
| Collette | Train on VitaTech (manual from Jay) | NO DATE | Syntropy / Sapien | open |
|
||||
| team | Thursday night event (Angel's team viewing ~8pm): move sauna stuff elsewhere; Solarpunk sign is upstairs | 2026-06-04 | Sapien / Events | open |
|
||||
| Mackenze | Keep texting landlord on the lease | ongoing | Sapien / Lease | in progress |
|
||||
| team | Review project list + propose recurring meetings (Archipelago SW/HW, Web5 bootcamps, Kitchen484, CRM, Reimagine Ranch, Noderunners docuseries, OpenFlora, A-B, IDC, Indeehub) | NO DATE | L484 | open |
|
||||
| UNASSIGNED | Noderunner shop inventory stocking (50% deposit model) | NO DATE | Noderunner shop | open |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** (existing candidate) → retail/venue hybrid deepening
|
||||
- **Noderunner shop** (candidate) → shopkeeper model + website + hours
|
||||
- **Decentralized Distribution (DD)** → **new project candidate** (LLC ~1 month old; brands: Living Nectar, Heart & Soil, Yerba Madre, Brez, Kaviva)
|
||||
- **Web5 Bootcamps** → new project candidate (needs marketing/sales engine)
|
||||
- **Enterprise company** (Ben/Asif/Poly) → field-tech evaluation (Brian)
|
||||
- **Reimagine Ranch** — "Ali doing that for the most part, does he need support?" (Ali, not Avi — distinct person)
|
||||
- **Fast Friends** (weekly Mon 4pm), **Archipelago** (software + hardware tracks), **Kitchen484** (uncertain), **OpenFlora, A-B, IDC, Indeehub** — mentioned, no detail
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- Project-pipeline reality (Tom): "a lot of people spend a little time on many projects, so nothing gets completed, like pitch decks." Gabriel asked for a pitch deck for anything from the lab; asked Jen; "taking too long compared to how fast we move."
|
||||
- Jay's knowledge-graph workflow: "not human readable, not meant to look at and read" → derived super-simple project-status text files → executive summary (projects, roles, resources at a glance). Obsidian reads .md; Git is the sync layer; "a bazillion markdown editors"; "a sweet spot of software complexity"; agents can pull from the graph automatically.
|
||||
- Allen's Modex server = the other sync piece (supposedly finished).
|
||||
- Vending reality: homeless people "will be living in it right away" (tent); outside corner "doesn't directly connect it to the shop, which Poly doesn't want"; Poly: "it's up to consent of everyone, if they want it, we'll do it."
|
||||
- Asif's read on the shop: most sales driven by meetups + outreach, "not a lot of walk-ins" (Poly: "There will be."); "What we really need is not inventory, but a runway."
|
||||
- Vending access pricing: $1,000 standard / $420 smaller rate to list a brand; "It's hard for a brand to get into the vending machines because we have so many reaching out."
|
||||
- VitaTech: German manual; "no one knows how to use them" (last night's scan failed until Jay figured it out); Collette: "Jan said we would touch base, and we haven't yet."
|
||||
- Enterprise: "making the offers" while "putting the team together"; money-gated (Ben's start).
|
||||
- DD brands and channels: smart kiosks, other kiosks, events, outbound (about to start); LMNT brought 6 cases (24 discussed).
|
||||
- Mackenze on systems: "we can do all this in Basecamp and Shopify tomorrow and be done… $500-$1000 setup + hundreds a month + Zapier + teach everyone" — prefers bespoke lab software; Jay: "chicken and the egg."
|
||||
- Noderunners docuseries, OpenFlora, IDC, Indeehub, A-B — active project names with no detail in these notes.
|
||||
- Kitchen484 status: "Uncertain."
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Projects not completing** (root cause: many people × little time × many projects) — fix: program manager (Poly) + per-project PMs + git-synced status files + manual kanban in the yellow house office.
|
||||
- **Vending machine blocked by construction** — staged fix: front-door tents now (temporary), fence/corner build after lease.
|
||||
- **Hot water heater** — new unit in a box in the kitchen; Dawei said it can't be done; Tom taking ownership.
|
||||
- **Shop has no phone/presence** — Calyx phone as shop phone; shopkeeper role; hours; meetups in-shop.
|
||||
- **DD can't sell yet** (no availability/shipping/commissions/billing answers) — 1:1 Jay/Mackenze to configure a bespoke flow; PDF catalog rejected as insufficient.
|
||||
- **Thursday event capacity** — Angel's team may exceed space; sauna stuff to move.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Lease: "no definite progress" — what will the landlord actually sign? ("Pay the rent.")
|
||||
- Kitchen484 — what is uncertain?
|
||||
- CRM — what is uncertain?
|
||||
- Reimagine Ranch — does Ali need support?
|
||||
- Who is the "Brian" being evaluated as field tech (owner? new hire?) [LOW CONFIDENCE — ambiguous]
|
||||
- What are the conditions/lease line-items for cutting the fence down?
|
||||
- Where do the 10x10 tents land (out back + up front, both?)
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- **No owner for the master project list beyond Poly** (who keeps it current? deadlines/deliverables per Mackenze's ask).
|
||||
- Vending construction: lease-gated items (fence, bus, dumpster) have no date.
|
||||
- DD systems 1:1 was set for "tomorrow" — outcome not in these notes.
|
||||
- Enterprise "money to come in" — no amount, no date, no source.
|
||||
- Bootcamp marketing (Collette) — no deliverable defined.
|
||||
- Project list (12+ projects) reviewed in name only; statuses not captured.
|
||||
- Angel's event: capacity answer never given.
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
1. **None assigned.** Avi is not mentioned (the "Ali" on Reimagine Ranch is a different person).
|
||||
2. Adjacent [INFERRED]: the Git-server + Obsidian markdown + knowledge-graph stack Jay and Tom are building is exactly the shape of tooling Keynctr work could plug into (agents pulling from the graph, dashboards, "if you want an agent that does things, we can set it up"); Jay is explicitly offering custom setups.
|
||||
3. Adjacent [INFERRED]: "if we can't use it" (Mackenze, on lab software) — the DD/CRM/inventory gap is an open door for a working system.
|
||||
|
||||
## Email Summary
|
||||
|
||||
6/1 attacked the "nothing gets finished" problem: Poly is program manager, every project gets a manager, Jay's knowledge graph now feeds plain-text project-status files and an executive summary, and a Git server (with Tom) syncs the markdown — with a manual kanban in the yellow house office as the analog of record. Retail took shape: vending machines go to the fence corner (tent first, fence-cut build after the lease) selling drinks and snacks stocked by Nicholas, brands pay $1,000 (or $420) for a slot, and a front-of-house "grocery" model is on the table. The Noderunner shop gets its operating model — a Calyx phone as the shop phone, a shopkeeper role, 9-5 hours, and Decentralize/Futo meetups hosted in-shop — with a strategy meeting Tuesday at 3. Decentralized Distribution becomes a lab portfolio company (2 board seats + revenue share, Blaze drafting the deal), and the VitaTech machine stays upstairs as a member amenity with Collette in training. The lease remains the critical path: "no definite progress."
|
||||
|
|
@ -0,0 +1,154 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 6-15-26.docx"
|
||||
meeting-date: 2026-06-15
|
||||
batch: 4/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-06-15 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| **Events at Sapien must remain PRIVATE for now** — Mackenze: "public events with our organization are not covered under his [Brian's] commercial insurance. We were operating under his lease."; Allen: get our own insurance and he'd be fine; Jay: "Only going to do events for our PMA" (PMA = 508(c)(a) from 5/4) | Mackenze / Jay / Poly | 2026-06-15 |
|
||||
| Public-promotion workaround: "advertising publicly, but when they come here, they become members" (Jay); PMA events must be member-notified only (no public notice) — "Anything we do not own is public" (Allen); Zaza's membership portal (Mautic, mautic.l484.com) = the legal member-notification database | Jay / Allen / Mackenze | 2026-06-15 |
|
||||
| **NOSTR is a core marketing channel**: Daniel (intern) to become **a NOSTR expert** (learn NOSTR, set up account, master the apps — "that's going to be a big part of our marketing"); Daniel's two-prong project = master NOSTR + one to-do-list task/week with weekly report | Poly / Jay | 2026-06-15 |
|
||||
| **Intro to Sovereign Tech** workshop (Jenelle's presentation): recurring **monthly**, anyone can give it, used at any event we create or attend; Jay to create a **park event on Partiful** (can't do it at Sapien — public); "can't do it this week. Next week" (Jenelle) | Jenelle / Jay | 2026-06-15 |
|
||||
| **3-avatar intro script** (Jenelle) for explaining bootcamps to prospects — shared in Nextcloud; "we don't talk about Fight Club" energy ends | Jenelle | 2026-06-15 |
|
||||
| **Signs program**: Jen + Jay draft sign requests → Poly (has the memes) → Janelle prints → Jen laminates (10-min/day discussion cadence proposed by Jay) | Jen / Jay / Poly / Janelle | 2026-06-15 |
|
||||
| **Lighting & sound changes require checking with Jen first** (her drapery system); possible "domain" for drapery/lighting/sound (Steph to help scope); Jay orders + installs lighting, takes it down if disliked | Jen / Jay | 2026-06-15 |
|
||||
| **Dawei's tai chi promotion: observed unsuccessful** ("Didn't put enough time into making flyers and promoting") — no retry decided | Jay | 2026-06-15 |
|
||||
| **Hardware outreach campaign**: Jay calls/texts people met at events + CRM list (jailbreak their stuff, invite in); Tom assists; Jenelle invited | Jay / Tom | 2026-06-15 |
|
||||
| **Brian's music career takes priority** — Brian (intern) "on hold"; Daniel becomes the active intern | Jay | 2026-06-15 |
|
||||
| **Food-truck plan** (Mackenze): front parking for 1-3 food trucks (the "anything baked potato" guy — switched to tallow/ghee, bought 20lbs at Radius; former-NBA-player cousin does pitmaster/brass); gated on: trim palm, move dumpster, double-size dumpster (4 yards, Waste Management), move bus; **Waste Mgmt only deals with Brian / needs proof of ownership** → Jay becomes authorized user via Brian | Mackenze / Jay / Brian | 2026-06-15 |
|
||||
| **Sapien Center sale + lease transition**: Brian wants a "Sapien Center sale" (art + other stuff); need to find out what he'll sell vs keep; **when lease transitions, inventory ownership must be clarified** (he technically owns it; we take over lease, he subleases; "he will pay us for continuing to do events"); everything back there/upstairs comes out the moment the lease is signed | Mackenze / Jay | 2026-06-15 |
|
||||
| **Outdoor weatherproof AP** (not indoor AP in a box — thermal/UV): Allen to propose; router box already went out (on the fence → house wifi) | Allen / Jay | 2026-06-15 |
|
||||
| **Investor pitches for Poly**: Jay drafting; will post in group chat for everyone's reference/reuse | Jay | 2026-06-15 |
|
||||
| Noderunner shop: wall racks + sales corner when the bench moves ("Divine Provisions"/Radius space); Asif's website progressing; **waiting on Adam Harrison to remove furniture** (he built some interior structures and wants them) | Mackenze / Asif | 2026-06-15 |
|
||||
| Enterprise IT company: Jenelle + Poly building the "who we serve, why we're different" outline (started 2 hrs before meeting; more in 24h) | Jenelle / Poly | 2026-06-15 |
|
||||
| **VitaTech machine**: Jay (lead technician) to call Collette (was in her car an hour ago) about continued use; "she has a big network she's working on bringing here" | Jay / Collette | 2026-06-15 |
|
||||
| Desks: half a dozen unused at Indra's; surplus "dirt cheap"; more space when Adam Harrison's pieces go | Mackenze / Jen | 2026-06-15 |
|
||||
| Investor introductions: **everyone → Poly** (standing action) | team | 2026-06-15 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:**
|
||||
- ⚠️ **Reframes 5/4 "Sapien = event venue"** → 6/15: public events barred by insurance; model narrows to **private + PMA member events** until our own insurance exists.
|
||||
- Consistent with 6/8 (NOSTR push — 6/15 assigns the expert role; Tai Chi follow-through shows the 6/8 plan under-delivered).
|
||||
- Consistent with 5/29 + 6/1 (Jay's graph/CRM outreach; shop furniture relocation pending Adam Harrison).
|
||||
- ⚠️ **Tension with 5/18 "plunges dead"** — not referenced this meeting; Brian (music) is the plunge-fixer candidate from 6/8 and is now on hold, so the plunge fix likely stalls.
|
||||
- "Enclave" name referenced as the rejected prior name (6/22: "better than Enclave") — the naming thread continues.
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| EVERYONE | Provide Jay with intern contacts (Telegram/phone) | NO DATE | Sapien / Interns | open |
|
||||
| EVERYONE | Provide investor introductions to Poly | NO DATE | L484 / Investment | open |
|
||||
| EVERYONE | Review Jenelle's 3-avatar intro script (Nextcloud) | NO DATE | Sapien / Sales | open |
|
||||
| EVERYONE | Use "Intro to Sovereign Tech" presentation at any event created/attended | ongoing | Sapien / Events | open |
|
||||
| Jen | Signs: work with Jay on requests → Poly; laminate once printed | NO DATE | Sapien / Signs | open |
|
||||
| Jen | Lighting & sound: check if a "domain" is needed (drapery/lighting/sound); ask Steph | NO DATE | Sapien / Rooms | open |
|
||||
| Poly | Signs: provide memes; get printed (Janelle) | NO DATE | Sapien / Signs | open |
|
||||
| Jay | Revenue: call/text event contacts + CRM (jailbreak, invite in) | ongoing | Sapien / Sales | open |
|
||||
| Jay | Outdoor router: ask Allen for a good outdoor weatherproof AP | NO DATE | Sapien / Infra | open |
|
||||
| Jay | Check with Jen (drapery) before lighting & sound changes | before changes | Sapien / Rooms | open |
|
||||
| Jay | Meet Tom + Jenelle: events for promotion (block time) | NO DATE | Sapien / Marketing | open |
|
||||
| Jay | Coordinate with Lindsey: meeting + assign marketing tasks + share progress (prompt marketing meeting(s)) | NO DATE | Sapien / Marketing | open |
|
||||
| Jay | Assign Daniel: NOSTR expert + one to-do task/week | 2026-06-15 | Sapien / Interns | assigned |
|
||||
| Jay | VitaTech: call Collette re continued use | this week | Syntropy / Sapien | open |
|
||||
| Jay | Investor pitches for Poly → group chat | NO DATE | L484 / Investment | open |
|
||||
| Jay | Food truck: follow up with Brian → authorized Waste Mgmt user; bigger dumpster; move it | NO DATE (lease-gated) | Sapien / Food trucks | open |
|
||||
| Jay | Brian's things: list of pre-sale tasks; review with Mackenze (pre- vs post-lease) | this week (ask Mackenze) | Sapien / Transition | open |
|
||||
| Jay | Intro to Sovereign Tech: review Zaza's membership portal (mautic.l484.com) | NO DATE | L484 / Portal | open |
|
||||
| Tom | Assist Jay with revenue outreach | ongoing | Sapien / Sales | open |
|
||||
| Jenelle | Assist Jay with revenue outreach (if available) | ongoing | Sapien / Sales | open |
|
||||
| Jenelle | Introduce Jay to Cedar Creek infrastructure contact (AV wizard) | NO DATE | Sapien / AV | open |
|
||||
| Jenelle | 3-avatar intro script → Nextcloud (already done) | 2026-06-15 | Sapien / Sales | done |
|
||||
| Jenelle | Host monthly Intro to Sovereign Tech workshop; provide info so anyone can give it | next week (first) | Sapien / Events | scheduled |
|
||||
| Allen | Propose outdoor weatherproof AP | NO DATE | Sapien / Infra | open |
|
||||
| Mackenze | Food-truck logistics: palm trim, dumpster double (4 yds), bus move (lease-gated) | lease-gated | Sapien / Food trucks | blocked |
|
||||
| Jay | Create park event on Partiful (Intro to Sovereign Tech; Fri or Sun) | 2026-06-17/21 | Sapien / Events | open |
|
||||
| UNASSIGNED | Move Adam Harrison's furniture (Noderunner shop relocation) | NO DATE | Noderunner shop | blocked |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** (existing) → private-events pivot + signs + food trucks + transition plan
|
||||
- **Noderunner shop** (existing candidate) → sales corner, website (Asif), furniture block
|
||||
- **Enterprise IT company** (existing candidate) → differentiation outline (Jenelle/Poly)
|
||||
- **Decentralized Distribution** — not mentioned this meeting
|
||||
- **Fast Friends** — candidate venue for Intro to Sovereign Tech (Jay prefers no-permission parks)
|
||||
- **Indra's** — desks + the "another world" vibe (referenced; becomes the 6/22 design north star)
|
||||
- **Radius / "Divine Provisions"** — the space the shop sales corner is going into
|
||||
- **Cedar Creek** — infrastructure contact (Jenelle's)
|
||||
- **Dada Labs** — Austin festival-setup firm (concrete/metal sculptures + equipment); contact exists, "no capital currently"
|
||||
- **Club Nowhere** — massive warehouse **Trash Panda invested in**; Jay became friends with the team (10 hours)
|
||||
- **DayBreak ATX** — Jenelle's friend is a producer
|
||||
- **Mautic / Zaza's membership portal** (mautic.l484.com) — the PMA compliance database
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned; NOSTR work (Avi's domain per 6/8) now owned by intern Daniel
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- **Insurance is the event gate**: under Brian's lease, public events aren't covered by his commercial insurance; options = own insurance (Allen: "he would be fine with") or PMA-only private events.
|
||||
- PMA mechanics (Mackenze): "to legally abide as PMA, we have to have our own database of members, notify them directly about events. Can't do it publicly. They have to sign up to get notified."
|
||||
- Jay on PMA + promotion: "Whether or not technically true — with PMA — if we're promoting it at all, it's technically not a PMA thing to do. Any public notice is not technically legal."
|
||||
- NOSTR = "a big part of our marketing" (Poly, ×2).
|
||||
- Daniel: 18, found by Asif, 5 visits in, "trying to figure out what project he can do"; candidates: Jenelle + enterprise, vending-machine software, bus-area cleanup (Jenelle: "Maybe that's the project for Daniel").
|
||||
- Brian: "on hold. He's busy with music career taking off."
|
||||
- Jay is **in Arizona taking care of his sick mom**; Apollo covering some (coffee, tacos); the bus is "an eye sore" but "we're not booting him out."
|
||||
- Waste Management: "They'll only talk to Brian and will only switch the account when we have a lease"; proof of ownership required; Jay "gave up on waste management; Brian told me to call."
|
||||
- Tool shed: moved into the backyard, parts left there; **big yellow envelope with instructions + small box of parts** left on a table in the other house ("probably buried").
|
||||
- Bus: can't move until fence comes down; grass under/behind it unreachable; outside is the city's grass.
|
||||
- Mackenze on the bus: "We love him, got to do something with it." (Bus = Jay's.)
|
||||
- Brian's exit economics: "when he starts subleasing… he will pay us for continuing to do events. We have to switch positions."
|
||||
- Dada Labs: "Internationally acclaimed at setting up for festivals"; concrete + metal sculptures; "no capital for these things currently, but touch point exists."
|
||||
- Club Nowhere: "massive warehouse that Trash Panda invested in."
|
||||
- Lindsey: "took the weekend off, supposed to come in today or tomorrow"; plan = events (infiltrate + find members) + digital marketing (IG, TikTok, short videos, organic).
|
||||
- Noderunner shop: Asif "got good progress on the website"; list of sellable things; list of events to pitch at; "building blocks for selling."
|
||||
- Drapery system (Jen) is the constraint for lighting/sound.
|
||||
- Cedar Creek: contact who "helps build infrastructure"; "AV wizard… it's expensive."
|
||||
- Adam Harrison built some of the interior structures; wants them when it opens up.
|
||||
- "Decentralize is happening" (Poly) — Decentralize events continue (private).
|
||||
- Futo — referenced (meetups, per 6/1).
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Public events blocked by insurance** — fix: our own commercial insurance (owner TBD) or PMA-only; Mautic portal as the compliance database.
|
||||
- **Dawei tai chi under-promoted** — root cause: no time spent on flyers/promo; no fix decided (the 6/8 ticketing plan apparently under-executed).
|
||||
- **Bus/eyesore + storage** — no place to store stuff ("The stuff outside the bus is not in there on purpose"); tool-shed rebuild needs the yellow-envelope instructions; mowing blocked (grass under bus).
|
||||
- **Waste Mgmt account** — stuck on Brian/ownership; Jay to become authorized user.
|
||||
- **Furniture blocking shop** — Adam Harrison removal pending.
|
||||
- **Interns aimless** — fixed with the two-prong NOSTR + weekly task structure (Daniel).
|
||||
- **Lindsey idle** — "needs to come in and get to work"; Jay to sit down with her.
|
||||
- **Marketing "Fight Club" opacity** — 3-avatar script + shared presentation fix the "what do you guys do here" problem.
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Who buys our own commercial event insurance? (Allen's option — no owner)
|
||||
- Will Brian sell vs keep (which items)? When does the lease transition happen?
|
||||
- What's the inventory-ownership legal path (he owns it; we sublease him)?
|
||||
- Where are the tool-shed instructions (yellow envelope)?
|
||||
- What exactly is the "domain" for drapery/lighting/sound (Steph)?
|
||||
- Is the VitaTech machine staying or going to Jan (Collette: "Jan said we would touch base, and we haven't yet")?
|
||||
- What does the enterprise company actually sell (Jenelle's outline, 24h)?
|
||||
- Who's the third food-truck operator (the guy "has one, and a couple friends")?
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- **Insurance: no owner, no budget, no date** — it gates all public events.
|
||||
- Adam Harrison furniture move: no date.
|
||||
- Waste Mgmt authorization: depends on a drop-in visit to Brian ("if you want to drop in his house this week") — no date.
|
||||
- Lindsey's plan: no written plan yet.
|
||||
- Tool-shed instructions: location unknown.
|
||||
- Food-truck operator: name not captured (only "the anything baked potato guy").
|
||||
- No landlord/lease update this meeting either (Mackenze: "Messaged Daniel today already for lease updates, no updates") — **Daniel = the landlord's contact** (first named as the lease counterparty).
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
1. **None directly assigned.** Avi is not mentioned in 6/15.
|
||||
2. Adjacent [INFERRED]: the NOSTR expert role went to Daniel (intern), but Avi remains the named NOSTR/Graphene authority (6/8) — offering to be Daniel's mentor keeps the channel open and is the lowest-friction way into the Sapien marketing workstream.
|
||||
3. Adjacent: the PMA-compliance + Mautic member-notification stack and the insurance gap are both system/ops problems that match Keynctr-type work; no explicit ask.
|
||||
|
||||
## Email Summary
|
||||
|
||||
6/15 tightened Sapien's event posture: under Brian's lease, public events aren't covered by his commercial insurance, so events at Sapien stay private/PMA-only until the lab buys its own coverage — with Zaza's Mautic portal (mautic.l484.com) as the compliant member-notification database, and "advertising publicly, then converting to members" as the growth path. Jenelle's "Intro to Sovereign Tech" presentation becomes a monthly workshop anyone can give (first one: a Partiful park event next week), her 3-avatar pitch script lands in Nextcloud, and a signs program (Jen + Jay → Poly's memes → Janelle prints → Jen laminates) gets a 10-minutes-a-day cadence. Interns get structure: Daniel (18, Asif's find) becomes the NOSTR expert plus one to-do task a week, while Brian is on hold for his music career. On the physical side: lighting/sound changes now require a drapery check with Jen, an outdoor weatherproof AP replaces the fence box, and the food-truck plan (1-3 trucks in the front lot) is queued behind the lease, the dumpster upgrade, and Brian's Waste Mgmt authorization.
|
||||
134
2. Areas/Sapien/knowledge/Sapien Meeting Notes 6-8-26 Readout.md
Normal file
134
2. Areas/Sapien/knowledge/Sapien Meeting Notes 6-8-26 Readout.md
Normal file
|
|
@ -0,0 +1,134 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Meeting Notes 6-8-26.docx"
|
||||
meeting-date: 2026-06-08
|
||||
batch: 4/7
|
||||
processed: 2026-09-05
|
||||
---
|
||||
|
||||
# Sapien Team Meeting — 2026-06-08 (Readout)
|
||||
|
||||
## 1. Decisions
|
||||
|
||||
| decision | who | date |
|
||||
|---|---|---|
|
||||
| **Bootcamp promotion push**: everyone posts the Telegram link + blurb in their personal groups; Jay & Tom print flyers for Sapien; Jay & Tom provide VORG deliverables for vending | team | 2026-06-08 |
|
||||
| **Drink-fridge rules**: sign with rules + prices (incl. Jenelle's VORG items) — Jay & Tom | Jay / Tom | 2026-06-08 |
|
||||
| **Dawei's Tai Chi ticketing**: $10 drop-in (vs member-or-$25 model), **50/50 split Dawei/Sapien**, pay $10 and select membership choice (become a member); platforms = **Partiful + Luma only** ("Partiful and Luma are all we need. We shouldn't use Event-brite" — Poly); recurring Mon/Wed open-ended (Jenelle's suggestion); Dawei unaware — Jay to text him first | Jay / Poly / Jenelle | 2026-06-08 |
|
||||
| **Intern operating model**: simple group chat + weekly priority list + end-of-day reports; **Brian's first trial = cold plunges** (revenue-generating); standards to be set by Collette, Jay & Jenelle meeting; interns may be used on revenue projects (Asif's ask, unresolved) | Jay / Collette / Jenelle | 2026-06-08 |
|
||||
| **SMS announcement policy**: "any phone number we have should get an announcement about events" (Jenelle); sovereign SMS integration desired; CRM emails/phones not intended for blasts (Jay) | Jenelle | 2026-06-08 |
|
||||
| **VORG vending access**: Jay/Tom send Jenelle the ~5 forms; brand ships product in "tomorrow"; vending machines are the lab's (not Nick's) — $1,000 or $420 to list, revenue per sale | Jay / Tom / Jenelle | 2026-06-08 |
|
||||
| **Missing mail fix**: tub on top of the deep freezer behind the curtain (Jay); Eliza to notify people when packages arrive (text Asif) | Jay / Eliza | 2026-06-08 |
|
||||
| **Tech Tuesdays discontinued** (calendar stand-up: only Billy's event listed this week) | Jen / Jay | 2026-06-08 |
|
||||
| **Weekly calendar stand-up** (Jay + Jen) on events + revenue; team to review calendar and update it | Jay / Jen | 2026-06-08 |
|
||||
| **Events sales discipline**: one-sheet "Sapien Event Center Info" shared in documents; "always be closing"; sales-conversation training; **weekly Monday metrics** on hardware/bootcamp/event conversations (Jen asks for them) | Jen | 2026-06-08 |
|
||||
| **Billy's event** (meetup, sponsored by Sapien): classroom-style room; sales script before it starts; **Jenelle speaks for marketing** | Jenelle | 2026-06-08 |
|
||||
| **Marketing role**: Jen to talk to **Lindsey** about taking it on; **connect with Avi for NOSTR marketing** (Poly: "Who knows NOSTR? Avi."; Jay: "Avi knows that, and Graphene installations."; Collette: "That's a place we need to be marketing.") | Jen / Avi | 2026-06-08 |
|
||||
| **Upstairs treatment room**: Collette provides Jay the sign text + room-keeping standards (sticky note on door meanwhile); Jen leads Sapien policy/SOP, Collette the medical part | Collette / Jen | 2026-06-08 |
|
||||
| **Fridge QR commerce**: QR code on the fridge so people can buy when the team is present; uses Jenelle's product pricing | Asif / Tom / Jay | 2026-06-08 |
|
||||
| Bootcamp catalog direction: sovereign privacy, Jenelle's, Bitcoin or AI-focused offerings (Asif's suggestions) | Asif | 2026-06-08 |
|
||||
| **Membership cards arrived** (unengraved test cards; final engraved; wooden alternatives) + **Noderunner Shop phone arrived** — announcement + shown | team | 2026-06-08 |
|
||||
| LocalAI/CRM support: reach out to Jay (30-45 min structured sit-downs; exec knowledge base still in progress) | Jay | 2026-06-08 |
|
||||
|
||||
**Cross-check vs 06-DECISIONS:**
|
||||
- Consistent with 5/4 (events one-sheet, $25 drop-in model referenced; "always be closing" extends the 5/29 "always be closing" from 5/29? — first appears 5/29 context; no conflict).
|
||||
- Consistent with 5/25 (Jay's knowledge graph → exec knowledge base now being operationalized).
|
||||
- ⚠️ **Tension with 5/4 biweekly schedule**: Tech Tuesdays (a 5/4 schedule pillar) **discontinued** on 6/8.
|
||||
- ⚠️ **Tension with 4/27 "no storage policy"**: the drink fridge / VORG vending / QR-purchase model is commercial storage of member/brand goods in-house — a quiet reversal worth flagging.
|
||||
- 5/11 "Sapien no-storage policy" (Mackenze, "national park") vs 6/1/6/8 vending + fridge + QR commerce: the commercial-tenant model is displacing the no-storage rule. [Flag for 06-DECISIONS review]
|
||||
|
||||
## 2. Action Items
|
||||
|
||||
| owner | task | due date | project | status |
|
||||
|---|---|---|---|---|
|
||||
| EVERYONE | Post bootcamp Telegram link + blurb in personal groups | NO DATE | Sapien / Marketing | open |
|
||||
| EVERYONE | Reach out to Jay for LocalAI/CRM help (30-45 min) | NO DATE | L484 / Systems | open |
|
||||
| Jay + Tom | Drink-fridge sign: rules + prices incl. VORG items | NO DATE | Sapien / Retail | open |
|
||||
| Jay + Tom | Print bootcamp flyers for Sapien | NO DATE | Sapien / Marketing | open |
|
||||
| Jay + Tom | VORG: deliverables to Jenelle for vending-machine placement | NO DATE | Sapien / Retail | open |
|
||||
| Jay | Dawei's Tai Chi: Partiful + Luma listing ($10 ticket, 50/50) | 2026-06-10 (Wed class) | Sapien / Events | in progress |
|
||||
| Jay | Dawei's Tai Chi: text Dawei to confirm split | before 2026-06-10 | Sapien / Events | open |
|
||||
| Jay | Print signage promoting hardware retail | NO DATE | Sapien / Shop | open |
|
||||
| Jay | Interns: group chat + weekly priority list + completion reports | NO DATE | Sapien / Interns | open |
|
||||
| Jay | Interns: request Brian address cold plunges as a trial | NO DATE | Sapien / Interns | open |
|
||||
| Jay | Meet Collette & Jenelle: intern standards + communicate | NO DATE | Sapien / Interns | open |
|
||||
| Jay | CRM: improve contact import results (bad form responses) | NO DATE | L484 / CRM | open |
|
||||
| Jay | Missing mail: tub on top of deep freezer behind curtain | NO DATE | Sapien / Ops | open |
|
||||
| Tom | Videos of Poly showing tech + promoting bootcamps | 2026-06-08 (Monday) | Sapien / Marketing | due |
|
||||
| Jen | Talk to Lindsey about the marketing role | NO DATE | Sapien / Marketing | open |
|
||||
| **Jen / Avi** | **Connect with Avi for NOSTR marketing** | NO DATE | Sapien / Marketing | **open — Avi named** |
|
||||
| Jen | Weekly metrics at Monday meetings: hardware/bootcamp/event conversations | weekly (Mon) | Sapien / Sales | open |
|
||||
| Jenelle | Dawei's Tai Chi: support facilitation + promotion | NO DATE | Sapien / Events | open |
|
||||
| Jenelle | Billy's event: be there, speak for marketing | event date (6/8 week) | Sapien / Events | open |
|
||||
| Jenelle | Plan a "chill event" (bootcamp promotion) | NO DATE | Sapien / Events | open |
|
||||
| Jenelle | VORG pricing info to Jay & Tom | NO DATE | Sapien / Retail | open |
|
||||
| Eliza | One-page event-sales flyer (info from Jen) | NO DATE | Sapien / Marketing | open |
|
||||
| Eliza | 1080x1920 bootcamp flyer for vending machines → Tom | NO DATE | Sapien / Marketing | open |
|
||||
| Collette | Intern standards (with Jay & Jenelle) | NO DATE | Sapien / Interns | open |
|
||||
| Collette | Upstairs treatment room: sign text + standards to Jay | NO DATE | Sapien / Rooms | open |
|
||||
| Poly | Dawei's Tai Chi: provide forms | 2026-06-10 | Sapien / Events | open |
|
||||
| Steph | Meeting refresher: Tactical Meeting & Role Operations (done in-meeting) | 2026-06-08 | L484 | done |
|
||||
|
||||
## 3. Project Links
|
||||
|
||||
- **Sapien** (existing) → marketing engine + intern pipeline + vending/QR commerce
|
||||
- **Noderunner shop** (existing candidate) → shop phone arrived
|
||||
- **Decentralized Distribution** — VORG is a DD-adjacent brand placement (Jenelle's ambassador program)
|
||||
- **Enterprise company** — Brian "For Enterprise yes, not as an intern" (pay expectation)
|
||||
- **Fast Friends / A-B** — not mentioned this meeting
|
||||
- Keynctr ([[keynctr 1]]) — not mentioned, but **Avi is named as the NOSTR + Graphene-installations expert** the team needs
|
||||
|
||||
## 4. Knowledge
|
||||
|
||||
- **Revenue since 6/1 (Poly)**: $2,500 bootcamp + $100 lodging + $560 phone = **$3,200 in 8 days**. ABOVE phones sell for $850. The $50k investor deal: **5% of revenue until paid back, then 1%** (tracked in a spreadsheet; payouts shareable with other investors). Dennis has NOT paid for the laptop.
|
||||
- Interns: **Brian** — "tech founder, exited a while ago, 37, mechanical engineer," managed 100 people in a fraternity, offered cold-plunge fix + desk rearrange + events prep; expects pay (Collette: "For Enterprise yes, not as an intern"); **Daniel** — 18, "nerd sponge who likes computers," found by Asif. (The notes' "We have two, named Brian" is a transcription glitch; context = Brian + Daniel. [LOW CONFIDENCE that intern Brian = Sapien owner Brian; the profile fits the owner, and 6/15 says "Brian is on hold. He's busy with music career taking off."])
|
||||
- Partiful: ticketing in **beta** (Mackenze has access); can invite ~900 network people; Eventbrite = per-ticket fees; Luma = free path. Poly: Partiful + Luma only.
|
||||
- VORG (Jenelle): adaptogen, 3 flavors; met at Peak State; Austin ambassador program; "could absorb this into L484 ecosystem if we want to; he's aligned with us."
|
||||
- Vending access economics: $1,000 standard / $420 smaller rate; brand "gets full revenue" per sale (terms unclear — likely revenue share to brand; [LOW CONFIDENCE]).
|
||||
- CRM state: "a lot of bad form responses" — import quality is a known defect.
|
||||
- Membership cards: unengraved test cards arrived; final engraved; wooden alternative offered.
|
||||
- Noderunner Shop phone (the Calyx, from 6/1) arrived.
|
||||
- Lindsey (marketing candidate): coming in to talk; "needs to come in and get to work"; video: **Daniel (Waldo) is the paid pro** for videoing.
|
||||
- NOSTR capability on the team: **Avi** (knows NOSTR + Graphene installations) — "That's a place we need to be marketing" (Collette).
|
||||
- Billy's event = a sponsored meetup (we market to them while they're here).
|
||||
- Events one-sheet: "Sapien Event Center Info" in documents; Brian's old pricing is a starting point (may falsely say the cold plunge works); "120 seated audience" figure — "not sure where these numbers came from" (Jen).
|
||||
- Mail flow: front area → behind desk (vulnerable) → packages upstairs (people don't go up) → cubbies (junked) → **tub on deep freezer behind curtain**; Eliza notifies (text Asif).
|
||||
- Dawei's tai chi: running 6 weeks, Wednesday mornings.
|
||||
|
||||
## 5. Troubleshooting
|
||||
|
||||
- **Cold plunges (again)** — 5/18 declared dead; 6/8 Brian is asked to fix them **as a trial** (intern). Status of the "dead" verdict is now in play.
|
||||
- **Bad CRM form responses** — Jay improving import; no schema fix defined.
|
||||
- **Mail/packages getting lost** — tub + notification protocol.
|
||||
- **Interns untethered** ("We haven't told them anything of what they are doing") — group chat + weekly priorities + EOD reports + standards meeting.
|
||||
- **Revenue conversations not happening** — weekly Monday metrics + "always be closing" + sales script at events.
|
||||
- **Tech Tuesdays discontinued** — the 5/4 Linux-events pillar is off the calendar (no replacement named).
|
||||
|
||||
## 6. Open Questions
|
||||
|
||||
- Is intern Brian the Sapien owner (music career, 37, founder)? What's his actual role? [LOW CONFIDENCE]
|
||||
- What are the VORG revenue terms exactly ("full revenue" per sale)?
|
||||
- Who pays for the VORG vending slot (does the $1,000/$420 apply to a friend brand)?
|
||||
- What's the event-capacity truth (120? where's the number from)?
|
||||
- Will the sovereign-SMS integration ever happen (Jenelle wants it; no owner)?
|
||||
- Are interns usable on revenue projects (Asif's ask — no answer)?
|
||||
- What's the plan for Dennis's unpaid laptop?
|
||||
|
||||
## 7. Gaps
|
||||
|
||||
- **NOSTR marketing: Avi is named as the expert but no date/channel set for the connection** — the ball is on Jen's side ("connect with Avi") and on Avi's side to make contact easy.
|
||||
- Intern standards meeting: no date.
|
||||
- Billy's event sales script: "I would love to see that at every event" (Jen) — script doesn't exist yet, no owner.
|
||||
- "Chill event" (Jenelle): no concept, date, or budget.
|
||||
- Hardware-retail signage: no content owner.
|
||||
- Meeting has no landlord/lease update ("no update" from Poly) — the 6/22 war-room (next meeting) resolves this, but nothing here.
|
||||
|
||||
## 8. My Follow-Ups (Avi)
|
||||
|
||||
1. **NOSTR marketing — direct hit.** The team needs NOSTR + Graphene-installations capability and named Avi as the person who has it ("Who knows NOSTR? Avi."). Jen's action is to connect. **Move first: tell Jen (Telegram) you're available, propose the scope (NOSTR presence for Sapien/L484 + Graphene installs), and offer to help Daniel (the intern being made into "a NOSTR expert") since that's an existing task — Poly's stated plan for Daniel is to master NOSTR.**
|
||||
2. Adjacent [INFERRED]: if you take the NOSTR thread, the 6/15 plan (Daniel = NOSTR expert, one to-do/week) gives you a ready-made apprentice and a recurring workstream.
|
||||
3. Adjacent: the $3,200/8-days revenue base + 5%-until-repaid investor overlay is the number deck to quote in any marketing/ops conversation.
|
||||
|
||||
## Email Summary
|
||||
|
||||
6/8 turned Sapien into a sales floor: everyone promotes the bootcamp in their personal groups, a one-page event-sales flyer is coming (Eliza), "always be closing" becomes a weekly metric at Monday meetings, and the events one-sheet ("Sapien Event Center Info") is the standing sales doc. Dawei's tai chi class gets a $10 drop-in ticket with a 50/50 split, listed on Partiful + Luma only. The two interns (Brian, a 37-year-old ex-tech-founder, and Daniel, 18) get a group chat, a weekly priority list, end-of-day reports, and standards set by Collette/Jay/Jenelle — Brian's first trial is fixing the cold plunges. Retail keeps expanding: a QR-code drink fridge with VORG pricing, vending access at $1,000/$420 per brand, and the shop phone + unengraved membership cards arrived. Revenue since 6/1: $3,200. Marketing: Jen is lining up Lindsey for the role, and the team identified the NOSTR gap — "Who knows NOSTR? Avi."
|
||||
|
|
@ -0,0 +1,41 @@
|
|||
---
|
||||
type: knowledge-note
|
||||
created: 2026-09-05
|
||||
source: "Sapien Opening and Closing Readout"
|
||||
project: "[[Sapien]]"
|
||||
---
|
||||
|
||||
# Sapien Opening and Closing Checklist
|
||||
|
||||
Durable operations reference extracted from `Sapien Opening and Closing.docx`
|
||||
(undated; an operations checklist, not a meeting).
|
||||
|
||||
## Morning opening
|
||||
Lights, trash pickup, sweep, vacuum, blow dust off surfaces, wipe tables,
|
||||
declutter, put chairs away, do dishes, stock the bathroom.
|
||||
|
||||
## Continuous (during open hours)
|
||||
- Front shop coverage until Asif is present.
|
||||
- Answer the door; handle deliveries and payments.
|
||||
- Tours; spot-checks around the property.
|
||||
- Offer food/drinks; give info; selling (front store).
|
||||
|
||||
## Event setup
|
||||
Rearrange the room, host the event, clean up drinks, help the organizer.
|
||||
|
||||
## Evening closing
|
||||
Same as morning opening + turn off the sauna, take trash out, put out new
|
||||
trash bags, lock up, lights off.
|
||||
|
||||
## Weekly
|
||||
Sweep/dust, mop, check the fridge, organize the gym, inventory check.
|
||||
|
||||
## Known gaps
|
||||
- The inventory list does not exist yet ("(List needed)"); known consumables:
|
||||
TP, napkins, plates.
|
||||
- No one is named as the person who orders inventory
|
||||
("ordering more or finding out who is ordering them").
|
||||
- See [[Troubleshooting Index]] ("Sapien inventory list missing + ordering
|
||||
ownership unknown").
|
||||
|
||||
Source: [[Sapien Opening and Closing Readout]]
|
||||
|
|
@ -0,0 +1,99 @@
|
|||
---
|
||||
type: meeting-readout
|
||||
source: "Sapien Opening and Closing.docx"
|
||||
meeting-date: null
|
||||
batch: 7/7
|
||||
processed: 2026-09-05
|
||||
note: "NOT a meeting — this is a Sapien operations checklist (morning opening, continuous, event setup, evening closing, weekly). No date, no attendees, no discussion. Included in this batch only because it is the last unprocessed file in the source folder; treated as durable operational knowledge, not a meeting."
|
||||
---
|
||||
|
||||
# Sapien Opening and Closing — Operations Checklist (Readout)
|
||||
|
||||
Not a meeting. This document is Sapien's recurring operations checklist: morning
|
||||
opening, continuous duties, event setup, evening closing, and weekly tasks.
|
||||
It names **Asif** (front-shop presence) and implies a storefront with a sauna,
|
||||
gym, kitchen, and front shop. No decisions were made; the whole document IS
|
||||
the standing procedure.
|
||||
|
||||
## 1. DECISIONS
|
||||
|
||||
None — this is a standing checklist, not a decision record. (If the checklist
|
||||
itself is treated as ratified procedure, the "decision" is implicit: these
|
||||
duties are the accepted operating rhythm of the Sapien space.)
|
||||
|
||||
## 2. ACTION ITEMS
|
||||
|
||||
None assigned. The document is a role-agnostic duty list, presumably handed to
|
||||
whoever opens/closes. No owners, no due dates.
|
||||
|
||||
## 3. PROJECT LINKS
|
||||
|
||||
- **Sapien** — the space this checklist governs. New project candidate for
|
||||
`01-PROJECTS` (not yet indexed).
|
||||
- Suggests Sapien operates a **front shop / storefront** with: lights, tables,
|
||||
chairs (outside), bathrooms, sauna, gym, kitchen fridge, and event hosting.
|
||||
|
||||
## 4. KNOWLEDGE
|
||||
|
||||
Durable operational facts for `05-KNOWLEDGE` (this document is essentially a
|
||||
workflow spec — a strong candidate to file as a standalone workflow note):
|
||||
|
||||
**Morning opening:** turn on lights → throw away trash → sweep ground → vacuum →
|
||||
blow dust out → wipe down tables → declutter → put away chairs outside → dishes →
|
||||
stock bathroom (paper towels, TP, soap).
|
||||
|
||||
**Continuous (front-of-house):** spend time in front shop until **Asif** is present;
|
||||
answer the door; receive deliveries & take payments; give people tours; spot-checks
|
||||
(clean up messes immediately); offer food and drinks to guests; provide information
|
||||
to members and visitors; selling.
|
||||
|
||||
**Event setup:** rearranging the room; hosting; cleaning up drinks; helping the
|
||||
event organizer.
|
||||
|
||||
**Evening closing:** throw away trash → sweep → vacuum → blow dust out → wipe tables
|
||||
→ declutter → put away chairs outside → dishes → stock bathroom → **turn off the
|
||||
sauna** → take out the trash → put new trash bags in → lock up → turn off lights.
|
||||
|
||||
**Weekly:** sweep & dust inside; mopping; go through fridge in kitchen; organize the
|
||||
gym; check inventory — with an explicit note that the inventory **list is needed**
|
||||
(known gap): toilet paper, napkins, plates; and either order more or find out who
|
||||
orders them.
|
||||
|
||||
## 5. TROUBLESHOOTING
|
||||
|
||||
- **Inventory list missing** (self-declared gap in the doc): "(List needed)" —
|
||||
running items are TP, napkins, plates; ownership of ordering is unknown
|
||||
("ordering more or finding out who is ordering them").
|
||||
- **Ordering ownership unclear** — same root issue; no one named as the person
|
||||
who places orders.
|
||||
- **Sauna must be turned off at closing** — flagged as a distinct closing step,
|
||||
implying a past risk of leaving it on.
|
||||
|
||||
## 6. OPEN QUESTIONS
|
||||
|
||||
- Who is the inventory owner / who places orders?
|
||||
- What is the full inventory list? (Doc says a list is needed.)
|
||||
- When does Asif arrive (defines end of "continuous front shop" duty)?
|
||||
- Is this checklist current, or superseded by a newer version? (No date in doc.)
|
||||
|
||||
## 7. GAPS
|
||||
|
||||
- No date anywhere in the document — cannot place it on the timeline.
|
||||
- No named owners for any duty.
|
||||
- Inventory list explicitly incomplete.
|
||||
- No escalation path (who to call for deliveries, maintenance, lock issues, etc.).
|
||||
|
||||
## 8. MY FOLLOW-UPS (Avi)
|
||||
|
||||
- **None assigned to Avi.** No mention of Avi in this document.
|
||||
- If Avi is involved in Sapien operations: the two self-declared gaps (inventory
|
||||
list + ordering ownership) are the natural entry points for a quick fix.
|
||||
|
||||
## Summary (for follow-up email)
|
||||
|
||||
Not a meeting — this file is Sapien's standing operations checklist (morning
|
||||
opening, continuous front-of-house, event setup, evening closing, weekly tasks),
|
||||
naming Asif for front-shop coverage and revealing the space's layout (front shop,
|
||||
sauna, gym, kitchen). It is a good candidate to file as a durable workflow note in
|
||||
`05-KNOWLEDGE`. Its two self-declared gaps — a missing inventory list and unclear
|
||||
order-placement ownership — are the only open items.
|
||||
14
2. Areas/Sapien/knowledge/_index.md
Normal file
14
2. Areas/Sapien/knowledge/_index.md
Normal file
|
|
@ -0,0 +1,14 @@
|
|||
---
|
||||
type: reference
|
||||
title: "Sapien knowledge index"
|
||||
source: owner directive 2026-10-01 (Orion migration)
|
||||
updated: 2026-10-01
|
||||
tags:
|
||||
- reference
|
||||
- sapien
|
||||
---
|
||||
|
||||
# Sapien — knowledge
|
||||
|
||||
Belongs here: Sapien meeting notes, operational checklists, state of the work, people and commitments.
|
||||
Doesn't belong: finite deliverables with a done-when (→ Project); reusable knowledge with no Sapien frame (→ 3. Resources/Research/).
|
||||
Loading…
Add table
Add a link
Reference in a new issue