Orion vault — clean initial history

Knowledge vault (Orion/PARA) migrated from the pre-Orion 484vault on
2026-10-01. Deliberately orphaned: prior history contained a plaintext
password and stays local-only on branch archive/pre-boilerplate-history.
Secrets and live Hermes state are gitignored.

2. Areas/Sapien/knowledge/Sapien Meeting Notes 5-11-26 Readout.md

@@ -0,0 +1,113 @@
+---
+type: meeting-readout
+source: "Sapien Meeting Notes 5-11-26.docx"
+meeting-date: 2026-05-11
+batch: 3/7
+processed: 2026-09-05
+---
+
+# Sapien Team Meeting — 2026-05-11 (Readout)
+
+## 1. Decisions
+
+| decision | who | date |
+|---|---|---|
+| Single Nextcloud calendar is the calendar ("what calendar?" → resolved) | team | 2026-05-11 |
+| Enforcement ladder for members: **sacred pause** (30-day send-away, escalates to ban if they return early or badmouth) → **ban** (reserved for dangerous people); card system as de-escalation (yellow = messes, red = making people uncomfortable); digital cards possible on accounts | Poly / Mackenze | 2026-05-11 |
+| Members-only, period — "legal restriction at every door, and gate locked"; no propping doors/gate open unless a security member is standing at the door; applies to parking and store access | Mackenze | 2026-05-11 |
+| Every member signs an NDA / non-disparagement agreement | Mackenze | 2026-05-11 |
+| Door code changed (transitional script: "pay by X date but welcome in"); **hard reset postponed** until someone can man the store all day | Poly / Jay | 2026-05-11 |
+| Doorbell: buy a $20 wireless one at Home Depot today (Jay willing to set it up if the group agrees) | Jay / Mackenze | 2026-05-11 |
+| Lockers are coming out (Brian has his name on the hooks and pays 20% — team opted in; needs Poly on board); locker room ends or becomes a daily-effort space | team / Mackenze | 2026-05-11 |
+| Move 4 desks (Ali's truck); Zaza stays in a room full of desks (works till 4am); Asif moves to staff housing; **Jay & Tom move into the Sapien house** and into employed staff roles (responsibilities built out this week; 3-month trial; follow-up in a week) | Poly / Jenelle | 2026-05-11 |
+| Upstairs practitioner space: **not a good idea** (additional risks; people need to take calls) | Mackenze | 2026-05-11 |
+| Membership site (signup, pay, pick up card at shop) — Zaza is here to build it (Poly took a loan to fly Zaza in; doorbell + video cameras in scope) | Zaza / Poly | 2026-05-11 |
+| "Professional noticers": everyone is responsible to notice (trash full, AC on, doors open, lights on) and act | Mackenze | 2026-05-11 |
+| Portfolio-company pay model: the sales company becomes a lab portfolio company; people can be paid from multiple entities; 1099s where taxable income (legal ability to pay required) | Mackenze / Jenelle | 2026-05-11 |
+| Dave Asprey afterparty **May 30 at Sapien**: Justin producing (with Brian handling food); 200-300 people, fully catered, open bar, no comp tickets, extra security + fencing + porta-potties; staff free, members discounted; backyard gets tarp/gravel (mud); Posh + Partiful pages | Justin | 2026-05-11 |
+
+**Cross-check vs 06-DECISIONS:** consistent with 4/27-5/4 (members-only, venue positioning, $150k-gated items). LLC decision advanced: Blaze is forming it (one for the property; Sapien/shop/staff-housing split under discussion; a residential-lease LLC turned commercial).
+
+## 2. Action Items
+
+| owner | task | due date | project | status |
+|---|---|---|---|---|
+| Jen | Membership one-pager (benefits done; needs messaging help — review via Nextcloud text file w/ public edit link) | "next few days" | Sapien / Marketing | open |
+| Mackenze | Event one-sheet: purpose = emailable + website download (done, CC'd, in Nextcloud) | done | Sapien / Marketing | done |
+| Mackenze | Write descriptions for next month's scheduled events (start slipped: Justin out for Asprey event, team away 3 days → events start week of 5/18) | week of 2026-05-18 | Sapien / Events | open |
+| Brandon + Ali (+ Zaza helping) | 3D floorplan model → import into events software (6 layouts per Poly) | NO DATE | Sapien / Events | in progress |
+| Jen + Mackenze | Blaze LLC meeting (Jen met Blaze; he's forming it) | in progress | Sapien / Legal | in progress |
+| Poly + Jen | Member policy doc (Jenelle to draft with input from longer-tenured people; Blaze legal input) | NO DATE | Sapien / Policy | open |
+| Jenelle | Nominee "enforcer" (Poly's nomination) — accept? | NO DATE | Sapien | open |
+| Jay | Buy + set up $20 wireless doorbell today (if agreed) | 2026-05-11 | Sapien / Security | open |
+| UNASSIGNED | Video cameras (Zaza to code in what's missing) | NO DATE | Sapien / Security | open |
+| Jenelle | Look into what's needed for the outside door (more affordable than full door replacement); locksmith + welder | NO DATE | Sapien / Security | open |
+| UNASSIGNED | Security budget: Jenelle proposed $700 (Poly: no, "if someone else can find it"); Mackenze: real cost $2,500-3,000; Poly: can pull from May 1 money | NO DATE | Sapien / Security | open |
+| UNASSIGNED | Walking people to cars after events (security practice) | ongoing | Sapien / Security | open |
+| Tom + Jay | Clean out lockers + upstairs rooms today; "don't leave your stuff here" sign; decide what to keep vs throw (incl. back porch, smoking porch, storage room, tool shed to backyard) | 2026-05-11 | Sapien / Ops | open |
+| Poly | Get on board with "event venue not clubhouse" + locker-room decision | NO DATE | Sapien / Ops | open |
+| Jay | Knowledge graph of the organization (people, venues, contracts, assets, partners + relationships; "organizational knowledge at a glance for the executive team") — team just needs to answer his questions | ongoing | L484 / Knowledge | in progress |
+| UNASSIGNED | Syntropy machine space (proposed: Sapien upstairs meeting room) | NO DATE | Syntropy | open |
+| Justin | Asprey afterparty: permits + insurance (also Austin Mezcal festival); Posh + Partiful; share one-sheet + run-of-show; backyard tarp/gravel plan | before 2026-05-30 | Sapien / Events | in progress |
+| Allen + Jay (+ Tom) | CRM build for salesperson role (hardware first; products ≠ services; to-dos/timelines/deliverables; tie to inventory/shipping); review SOP with Mackenze before Loom video | NO DATE | L484 / CRM | in progress |
+| Mackenze | "Safe store" list: replacing locks/doors, pull down garage door over sliding glass doors | NO DATE | Sapien / Security | open |
+
+## 3. Project Links
+
+- **Sapien** → new project candidate (security + members-only enforcement is this meeting's theme)
+- **Noderunner shop** — $500 of dummy stock currently; "no one is ever watching the store"
+- **Syntropy** — machine placement question; (see 5/18: ownership changing)
+- **ATX Tribe** (Justin) — off-screen; Justin consumed by Asprey event
+- **Fast Friends** — first mentioned by name here? No — appears 5/29. (Not in this note.)
+- Keynctr ([[keynctr 1]]) — not mentioned
+
+## 4. Knowledge
+
+- Security reality: neighborhood is "the second highest crime area in Austin — murders, stabbings, home invasions, robberies, cars stolen, blocks away" (Mackenze). Gate must stay closed; everything outside the food truck out of the driveway (weights, fans, propane); Sapien "flashes" — most visible thing in 3 blocks; homeless camp nearby; computers visible through windows.
+- Stun-guns over guns rationale (Poly): "you don't want the cops showing up and finding two guns on the premises with a bunch of weed."
+- Store inventory: $500 total, all dummy (Poly).
+- Zaza's site scope: membership signup + payment + card pickup; doorbell + video cameras.
+- Enforcement history: Mahdev (will "show up the next day with weapons"), Carolyn, Alexandra — "not sane/stable"; restraining orders for returners.
+- A drunk, obnoxious woman wandered in last week seeking a job (Jen's example).
+- Collette's spiritual counterweight: "we're also divinely protected… putting that in the field"; Jenelle: "don't feel comfortable with someone sleeping in here and someone comes in to smoke crack."
+- Tom's UK anecdote: a homeless man ordering DoorDash 4 nights running; a woman flagged him to the driver — used to argue "no one is watching" is false.
+- Brian: half the decisions are blocked on him (paying 20%, lockers, stuff).
+- Jay & Tom: "doing 3-4 hours of physical labor" (per 5/18 follow-up context); moving into employed staff roles with evolving responsibilities (Jenelle: "a 3-month trial… usually").
+- Pay philosophy (Jenelle): "it won't come in on the 1st and 15th"; archetypes (sales, networking, operations) over lump-sum shop-manning.
+- Syntropy machine: "just trying to make money by people running the Syntropy machine" (Poly).
+
+## 5. Troubleshooting
+
+- **Door code change blocked** — can't hard-reset until someone mans the store all day (chicken-and-egg with hiring Asif). Interim: transitional code + script.
+- **Security funding** — $700 proposal rejected, real quote $2,500-3,000, Poly can pull May 1 money "until longer"; unresolved.
+- **SOPs exist but aren't followed** (Collette) — procedures for opening/closing written, "it's not happening."
+- **Nextcloud underused** — calendar access issues; (5/18 and 5/25 continue this thread: onboarding session, "clunk and un-user-friendly" — Asif).
+- **Massage therapist's table** — she left it as "storage"; if she practices on-site, added responsibilities; Poly: table bought for Sapien Center, he told her to put it there.
+
+## 6. Open Questions
+
+- Security model: armed verifiable security vs stun-guns vs just locking up? (no decision)
+- Who is the "security member standing at the door"?
+- Mission statement: exists? (Collette was collecting info; Jenelle to finalize with Poly)
+- Back door: how to make it function as locking? (Jenelle action)
+- What happens to the upstairs meeting room vs Syntropy machine vs storage?
+- Rave events: general "we don't do those types" vs Wednesday exceptions (resolved 5/25)
+- Who answers "what does a member get" consistently (one-pager pending)
+
+## 7. Gaps
+
+- **No named security owner.** The single biggest risk of the meeting has no owner.
+- NDA/non-disparagement: decided, not drafted.
+- Sacred-pause/card policy: verbal; needs the member policy doc (Jenelle drafting — no date).
+- Asprey event: "we're hosting and operating" but no internal staffing plan recorded here (staff roles, who runs doors).
+- 3D floorplans: no due date; events software unspecified.
+- "Fast Friends" absent; "Lucidity" still unexplained. [LOW CONFIDENCE]
+
+## 8. My Follow-Ups (Avi)
+
+- **None assigned directly in this meeting.** (Avi not mentioned; note the two "Ali" references — Ali ≠ Avi.)
+- Adjacent [INFERRED]: the knowledge-graph effort (Jay) and the wiki (5/25) are the org's knowledge layer — anything Avi maintains (e.g., SuiteCRM on his machine) should feed it.
+
+## Email Summary
+
+5/11 was the security meeting. Sapien's neighborhood is the second-highest crime area in Austin, the gate and doors have been left open, and the team decided on a members-only, locked-gate posture: door code changed on a transitional script (hard reset waits for someone to man the store), a $20 wireless doorbell going up, NDA/non-disparagement for every member, and a "sacred pause" (30 days) → ban enforcement ladder with yellow/red cards. Real fixes cost $2,500-3,000 (locks, garage door over the glass, cameras) against a rejected $700 ask; Zaza — flown in on a Poly loan — is building the membership site plus doorbell and cameras. Operationally: lockers come out, 4 desks move over, Jay and Tom become employed staff living in the Sapien house, and Justin is producing the Dave Asprey biohacking afterparty for May 30 (200-300 people, catered, open bar) with permits and insurance in motion.