Orion/1. Projects/Products/SolLunar Kitchen/sources/SolLunar Team Meeting 8-10-26 Readout.md

type	source	meeting-date	batch	processed
meeting-readout	SolLunar Team Meeting 8-10-26.docx	2026-08-10	6/7	2026-09-05

SolLunar Team Meeting — 2026-08-10 (Readout)

Launch-planning meeting. Haven (new, "Temple Builder" at Solarpunk) attends first meeting. Lease still pending; membership management named the biggest blocker.

1. Decisions

decision	who	date
Jessie runs the co-op (Divine Provisions) — ex co-op food worker; new to team	Poly	2026-08-10
Haven = Temple Builder at Solarpunk — "responsible for creating all the vibes, what it feels like there, visually and energetically"	Angel	2026-08-10
Lease path: waiting on Ben (didn't see Poly's Friday message) for the info needed to get the lease → pay deposit → 2 free months of rent as runway	Poly	2026-08-10
Ideal launch: ~1 week after Solarpunk Summit (a few days to a week)	Angel	2026-08-10
Biggest pre-launch item = membership management & payment — "as long as we can manage members, we're OK"	Angel	2026-08-10
Solarpunk Sessions: branded content, 1/week, reestablish relationships with leaders/workshop facilitators; under the Sapien Center until launch; Mimi (Maison Palo Santo) event Sept 1 on the books (not yet calendared)	Angel	2026-08-10
Workshop application / sovereign tech: Jay working on making it seamless ("the basis for a lot of things we do"); contingency plan = "more sovereign but established system" for the short term	Angel / Jay	2026-08-10
Nextcloud (German company, open source; the only open-source analog to AWS/Google features) — keep using it (documents, calendar); "it was terrible in the beginning; it gets better over time"; Archipelago is working with it; dual-use OK	Poly / Angel	2026-08-10
Form results problem: form → spreadsheet not auto-updating (manual = unreasonable); Jay: there's a re-sync button, "we could hack our way around it"; Poly will build simple software to display results ("not a hard thing to do") — quote to follow	Jay / Poly	2026-08-10
Membership plan: build the full system in ~2 months; contingency portal if it's not ready	Angel	2026-08-10
Zaza's membership software: Jay to audit + demo it against a needs list; login via NPUB (public key); cards are NOT the bottleneck — "I can program NFC stickers and put them on anything"; membership currently runs off Nextcloud; Zaza's website tracks it but info stored privately on Nextcloud	Jay / Poly / Angel	2026-08-10
Minimum membership system (now): admin memberships + signup form that makes the card + payments — "super simple, the basics of what we need"	Angel / Poly	2026-08-10
Payment processor: Square (Poly's recommendation); must be a new SolLunar account; autopayments needed — Square can do it (Steph: her former non-profit did recurring monthly/annual on Stripe)	Poly / Steph	2026-08-10
Launch comms (Angel, this week, once lease ink is dry): message about what SolLunar Society is + pre-signup application; crowdfund (Agora?) or Kickstarter-style pledging; target 20 founder-circle memberships; send broadly (not just community — "a lot more money in tech than earth stewardship"); position as anchor space + access to the whole L484 multi-location network; needs a video + message; assume lease signed in days, end of week at latest	Angel	2026-08-10
Launch space plan (first meeting): Angel + Poly + Haven drop in → decide spaces (Noderunner, co-working, gym) → then larger input; branding: colors, dark/bright, look	Angel / Haven	2026-08-10
Minimum-viable launch changes: new signage + change Sapien Center so it looks different + a way to get members in + "painting the space from whatever the dead color is"	Angel	2026-08-10
Budget: planning with $100k; $20k in Founding Circle covers the needed changes; "working budget / rapidly achievable budget" framing (Haven); Haven: initial vibe project with what we already have — "I can just say 'I'm going to get $15k for that'" (Angel)	Angel / Haven	2026-08-10
Haven's involvement: design, fabrication, installation — "at whatever level of involvement you need"; can work with whoever's interested; "very collaborative"	Haven	2026-08-10
Grass: mow before launch; the (Aesthetic's?) mower broke; Poly buys a weed whacker + pays someone else	Poly	2026-08-10
Rental agreements for all parties: LOIs first (show demand — "if we get 10 LOIs, we can show demand"; e.g. Ashley's company), then rental agreements once we have the lease; e.g. Aesthetic Church writes one that converts when terms fulfilled	Poly / Angel	2026-08-10
Divine Provisions structure: create the LLC; new shelving (7-Eleven style along the wall); use existing refrigeration (move meat to the front big freezer; 3 fridges in the yellow houses + big one → stock room); 6 fridges worth of space; pre-purchased at first, shopping later; Jessie gets members' orders; fridges fill/empty weekly; later new fridges; checkout kiosk by the window; produce space	Jessie / Poly / Angel	2026-08-10
Co-op access control: members talk to Jessie, she gets their stuff	Poly	2026-08-10
Membership policy + onboarding package needed ("You can do this, not that"; PMA...) — Jay: "good to agree on some stuff sooner rather than later"; Jay happy to pass off 3-4 months of collected members to new members	Jay / Angel / Poly	2026-08-10
Members sold even while closed — people pay $350/month for tech support; lots of repeat/issue work (Jay)	Jay / Poly	2026-08-10
Shop open day 1: only need to physically move stuff + time; front-room shelves reinstalled in back room (temporary until glass cases); "on the walls"; self-serve: checkout kiosk + Bitcoin ATM + a person to facilitate conversation; 3 laptops sold this week	Poly	2026-08-10
Certificate of occupancy: currently only 49 people — options: (a) 1 big Solarpunk event/month + temporary use permit, (b) new CO for outdoor space ~150 (avoids fire-system updates); 700 sqft tent = biggest without permits; prefer stable structure; weatherproof cushions (buy); custom furniture buildable ("take with us"); "maybe a temporary location for 1 year" — Blaze indicated the Trust would like to leave in a year (owned place preferred)	Angel / Haven / Poly	2026-08-10
Operating agreement: how members are honored across the different brands	Angel	2026-08-10
Brian's property terms: "we're making plans with someone else's property; need to find out what the terms are with Brian on everything that's there"	Angel	2026-08-10

Cross-check vs 06-DECISIONS:

• Continues 7-27: cards as the launch backbone (now refined: NPUB login, NFC stickers, Square, Nextcloud backend); Founding Circle target refined ($20k here vs $60k at 7-27 — Angel's "raise $60k" was the circle total; $20k covers launch changes).
• New: lease now gated on Ben's info (was Blaze/Daniel at 7-17/7-20) — chain of dependency updated.
• New: CO = 49-person cap (hard constraint not seen before); outdoor CO ~150; 700 sqft tent no-permit.
• New: 1-year horizon hint (Blaze/Trust want an owned place) — first explicit mention of the Trust's exit intent.
• Consistent with 8-14 (Jessie leads Divine Provisions; Gambino separate).
• $350/month tech-support membership = revenue fact.

2. Action Items

owner	task	due date	project	status
Ben	Info needed to get the lease (didn't see Friday message)	ASAP	Sapien / Lease	blocked on Ben
Poly	After lease: pay deposit → 2 free months runway	after lease	Sapien / Lease	queued
Angel	This week (post-lease): membership announcement + pre-signup; crowdfund (Agora?) or Kickstarter pledging; target 20 founder-circle; video + message; broad send	this week	SolLunar / Launch	queued (lease)
Angel	Solarpunk Sessions: 1/week; Mimi (Maison Palo Santo) Sept 1	Sept 1 + weekly	SolLunar / Events	scheduled
Jay	Workshop application / sovereign tech solutions; contingency (more sovereign but established)	pre-launch	SolLunar / Tech	in progress
Jay	Audit + demo Zaza's membership software (needs list)	pre-launch	SolLunar / Membership	open
Poly	Build simple form-results display software; research + quote	~1 week (Sessions start in a week)	SolLunar / Tech	in progress
Poly	Pull up Nextcloud membership admin at Sapien (form makes card + payments)	now	SolLunar / Membership	open
team	Set up Square (new SolLunar account, autopayments)	pre-launch	SolLunar / Payments	open
Haven	Budget for launch changes ($15k vibe project); spatial design (spaces, colors, branding); first meeting = Angel + Poly + Haven	pre-launch (before Summit)	SolLunar / Space	in progress
team	Space concept + rendering (tools exist; one machine limited, one in test phase; Eagle can do it; 80-90% accuracy)	pre-launch	SolLunar / Space	open
team	Minimum launch: new signage, recolor, member entry, grass mowed	pre-launch	SolLunar / Launch	open
Poly	Buy weed whacker + pay someone for the grass	pre-launch	Sapien / Grounds	open
Poly	LOIs from parties (10 = demand proof; Ashley's company example)	pre-lease/launch	SolLunar / Tenants	open
Jessie	Divine Provisions LLC; room build-out (7-Eleven shelving, kiosk, produce); pre-purchase flow	pre-launch	Divine Provisions	open
team	Move fridges/freezers (meat → front big freezer; 6 fridge spaces)	pre-launch	Divine Provisions	open
Jay	Membership policy + onboarding package (PMA)	pre-launch	SolLunar / Membership	open
Angel	Decide space concept (not hodge-podge); meet Haven on basic needs	next week	SolLunar / Space	open
Angel	Rental agreements for all parties (post-lease)	after lease	SolLunar / Tenants	queued
Angel	Operating agreement: members across brands	pre-launch	SolLunar / Governance	open
team	Cert of occupancy: temp-use permit vs outdoor CO (~150); 700 sqft tent	pre-launch	Sapien / Compliance	open
Haven	Source weatherproof furniture difference (knows the person who did the deck at Bathe)	pre-launch	SolLunar / Space	open
Poly	Bring out the photos (for branding/design)	next meeting	SolLunar / Space	open

3. Project Links

• SolLunar / SoLunar Society (existing) → launch plan, membership, CO, branding
• Solarpunk Summit (existing) → launch timed ~1 week after; Sessions; Tech Day (8-17 detail)
• Divine Provisions (existing) → LLC, Jessie, 7-Eleven layout
• Sapien / SoLunar (existing) → lease (Ben-gated), 49-person CO, Brian's terms
• Zaza (person) → membership software (audit pending)
• Agora (Angor.io) (existing) → crowdfund option for launch
• Aesthetic Church (tenant) → LOI candidate, lights (8-17)
• Haven (person/project) → Temple Builder role; spatial design
• Keynctr (keynctr 1) — not mentioned; Avi not in this note

4. Knowledge

• Haven (new member): Solarpunk "Temple Builder" (vibes, visual/energetic feel); brings spatial design + building expertise; first meeting 8-10 ("thanks for letting me crash the meeting"); wants transformation done BEFORE the Summit ("no one will be able to do anything the week after"); "lifehouse/lighthouse" term for the space in the dual-power community.
• Nextcloud: German company; the only open-source full-feature cloud; "90% good enough" (Jay); form results need manual re-sync (hackable); membership currently runs off it; Zaza's website tracks but data stored privately on Nextcloud.
• NPUB login: membership via public key — no card needed to log in.
• NFC stickers: Poly can program them onto anything → cards are never the bottleneck (only labor + locks).
• Square: Poly's processor pick; new SolLunar account; autopayments supported (Steph's non-profit did recurring on Stripe).
• CO = 49 people currently; outdoor CO ~150 possible; 700 sqft tent = max without permits; fire-system updates are the reason to prefer outdoor CO.
• Trust horizon: "Blaze has indicated the Trust would like to leave in a year's time" — wants an owned place "because of what we've experienced"; "it's not up to them, but they would like to."
• $350/month tech-support memberships were sold even while closed; repeat customers with recurring issues.
• 3 laptops sold this week (shop already generating revenue pre-launch).
• Divine Provisions layout: 7-Eleven-style wall shelving, doors open outward, checkout kiosk by the window, produce space, Jessie as the member point of contact, weekly fridge fill/empty.
• 6 fridges total (3 yellow-house + big front + stock room consolidation).
• LOI strategy: 10 LOIs = demonstrable community demand for investors; Ashley's company is the example tenant.
• Founding Circle: 20 memberships target for launch; broad send (tech audiences > earth stewardship); anchor-space + multi-location-network pitch.
• Mimi / Maison Palo Santo: event host, Sept 1.
• Aesthetic Church: improvising with fabric barriers; drapery upgrade wanted (maybe under SolLunar brand).
• Bathe: outdoor furniture reference (all-outdoor); Haven knows the deck builder.

5. Troubleshooting

• Lease gated on Ben (missed Friday message) — fix: chase; everything downstream (deposit, 2 free months, launch comms) waits on it.
• Form → spreadsheet not auto-updating — fix: re-sync hack now; Poly's results-display software (quote coming).
• Cards-as-bottleneck risk — fix: NPUB login + NFC stickers; "we can do everything until the locks are ready."
• Membership system can't take 2 months — fix: Zaza's audit/demo as contingency; Nextcloud admin as interim; Square for payments.
• CO 49-person cap vs launch scale — fix: temp-use permit (1 big event/month) or outdoor CO (~150) + 700 sqft no-permit tent.
• Planning on someone else's property — fix: get Brian's terms; LOIs → rental agreements.
• Space "dead color" / hodge-podge risk — fix: Haven-led concept + rendering before buying; $15k minimum vibe project.
• Trust 1-year horizon — fix: "let's let whatever we get be a long-term solution that can navigate whatever changes" (portable furniture, buyable cushions).

6. Open Questions

• Will Ben respond, and when does the lease actually sign?
• Is Zaza's membership software complete enough for the contingency? (audit pending)
• Square or Stripe for autopay (both claimed capable)?
• Temp-use permit vs outdoor CO — which path?
• What's the actual budget (Haven: "I have no idea"; Angel: planning $100k / $15k vibe)?
• What are Brian's terms on everything in the space?
• Who staffs the hostel/guest spaces and keeps the calendar (raised 8-14)?
• Is the launch date fixed once the Summit date is known?
• What does the crowdfund look like (Agora vs Kickstarter)?

7. Gaps

• Lease: still no signature, no terms, no date — now through 4 meetings (7-10, 7-20, 7-27, 8-10). The single biggest gap in the corpus.
• CO decision: two options, no decision.
• Membership system: three candidates (build, Zaza's, Nextcloud) with no final pick.
• Brand identity: "what are our colors?" — nothing decided.
• Brian's terms: unknown.
• Hostel operations: calendar/staffing unresolved (8-14 confirms).
• Payment processor: recommendation, not a decision.

8. My Follow-Ups (Avi)

1. No direct assignment. Avi not named in this meeting.
2. Form-results display software (Poly: "not a hard thing to do") — small, well-scoped, launch-blocking; the kind of thing that sits unowned. [INFERRED — offer]
3. Membership contingency: if Zaza's software fails the audit, the NPUB + Nextcloud path needs someone to wire it up. [INFERRED offer]
4. NFC stickers: Poly can program them — a hands-on task that could use a second pair of hands during launch crunch. [INFERRED offer]

Email Summary

8-10 was the launch-planning session, and it named the two things everything hangs on: the lease (waiting on Ben's missed message; deposit → 2 free months once signed) and membership management (the "biggest thing" — with a three-track answer: build the full system in two months, audit Zaza's software as contingency, and run members on Nextcloud + NPUB public-key login now, with Square as a new SolLunar account handling autopayments). Cards are explicitly not the bottleneck — Poly can put programmed NFC stickers on anything. Angel owns the launch comms: a pre-signup message, a $20k-into-$60k Founding Circle (20 memberships), an Agora or Kickstarter-style crowdfund, and a broad send positioning SolLunar as the anchor of a multi-location L484 network, timed for about a week after Solarpunk Summit. Haven (new to the team, Solarpunk's "Temple Builder") is driving the space: a $15k minimum-viable vibe project, renderings before purchases, and the minimum launch = new signage, a recolor, and a way for members to get in. Hard constraints surfaced for the first time — the certificate of occupancy caps us at 49 people (fix: temporary use permits or an outdoor ~150-person CO plus a no-permit 700 sqft tent), Brian's property terms are still unknown, and Blaze signaled the Trust wants an owned place within a year, so everything built here should be portable. Divine Provisions gets an LLC, a 7-Eleven-style layout, and Jessie at the front; LOIs (ten of them = proof of demand) become rental agreements once the lease lands; and the shop opens day 1 with self-serve checkout, the Bitcoin ATM, and three laptops already sold this week.