Orion/1. Projects/Products/SolLunar Kitchen/sources/SolLunar Team Meeting 8-24-26 Readout.md

type	source	meeting-date	batch	processed
meeting-readout	SolLunar Team Meeting 8-24-26.md	2026-08-24	7/7	2026-09-05

SolLunar Team Meeting — 2026-08-24 (Readout)

Biggest planning meeting of the run: the 12 Solarpunk Summit activations get their full treatment (themes, concept ideas, sponsorship, build logistics), plus Lunarpunk Camp context and the emergency-response/peace-support system. Attendees include Poly, Gambino, DJay, Haven, Kyle, Steph, Angel (referenced). No Avi in this note.

1. DECISIONS

Decision	Who	Date
SolLunar will do 7 things for Solarpunk Summit: 12 activation-station art installations, Solar Pass via the card system, all Tech Day (Saturday) programming, staff/volunteer help, Lunarpunk Lounge, workshops, decentralized logistics (food distribution + peace support system)	Poly (team)	2026-08-24
Weekly updates to track each of the 7 workstreams	Poly (team)	2026-08-24
Start with the 12 activations (need to start soonest); themes already picked with Angel	Poly (team)	2026-08-24
Total budget for all Solarpunk Summit work is $25k (some SolLunar/brick-house raised money goes to it); build all 12 even if sponsors fail — worst case, 12 posters	Poly	2026-08-24
Installations will be portable/modular: trailers that tour, or wood-frame tall boxes / teepees that build up and pack down; one "headliner" full-size install plus 5 medium, 3-4 grouped small, 1-2 scattered	Gambino / Poly	2026-08-24
Design meeting for the activations set for Wednesday, 6pm (next conversation)	Kyle	2026-08-24
Art-build nights: start week after next, Thursday nights (+1 TBD), working off a shared goals list of props/materials	Haven / Gambino	2026-08-24
Each activation gets 5 "recipe ingredients": (1) physical or digital takeaway (seed, download, pamphlet), (2) art centerpiece, (3) a sponsor highlighted in the art, (4) personal-reflection element, (5) invitation for next steps	Poly	2026-08-24
Next week's meeting agenda: card system, food system, emergency response system	Poly	2026-08-24
Peace Support system: local-wifi-only app (no internet) with 4 options — life-threatening injury, suspicious behavior, missing person, missing item; team knows who to send	Poly	2026-08-24
Gambino joins Solarpunk video/marketing help (Angel runs the team); needs more video editors	Gambino	2026-08-24

2. ACTION ITEMS

Owner	Task	Due	Project	Status
Poly	Ask Angel about Lunarpunk Camp (4-day educational program) and what to do to start a program	NO DATE	SolLunar / Lunarpunk	Open
Poly	Design the 12 activations (what happens at each station) with the group before the design meeting	2026-09-02 (Wed) [INFERRED from "this time Wednesday"]	Solarpunk Summit	Open
Haven	Pitch-deck approach for sponsorships: sell activation tiers (previously $5k/$7k tiers at SxSW event at Sapien); reach out once list is ready	NO DATE	Solarpunk Summit	Open
Haven	Weekly art-build nights; put out a call; maintain ongoing goals list of props/materials	starts week after 2026-08-24	Solarpunk Summit	Open
Gambino	Find/repurpose materials for the build; video-editing for Solarpunk marketing	NO DATE	Solarpunk Summit	Open
Poly	Tweet at Framework asking them to sponsor / set up a booth (right-to-repair activation)	NO DATE	Solarpunk Summit	Open
Kyle	Gather a stack of non-repairable things (TVs, monitors, junk) to display	NO DATE	Solarpunk Summit	Open
Haven	Ask about inviting the Food Forest people (Allie, founder/co-chair)	NO DATE	Solarpunk Summit	Open
Poly	Ask returning yearly volunteers to confirm their things	NO DATE	Solarpunk Summit	Open
DJay / Poly	Track status of the 12 installations somewhere visible (currently with Stephanie)	NO DATE	Solarpunk Summit	Open
UNASSIGNED	Create digital library (QR code → locally hosted server, ~6,000 books; "information wants to be free"); Dropbox folder fallback with 1,000 books	NO DATE	Solarpunk Summit	Open
UNASSIGNED	Decide which installations are big/medium/small (Eco-Architecture room proposed as headliner candidate; infinity-mirror room proposed as biggest-install candidate)	2026-09-02 (design meeting) [INFERRED]	Solarpunk Summit	Open
UNASSIGNED	Get ranger/zen-do trained people; Gambino wants formal ranger training next year (does TN regional now, also Love Burn)	NO DATE	Solarpunk Summit	Open

3. PROJECT LINKS

• SolLunar Society — the acting project (card system, brick house, SolLunar programming). New project candidate for 01-PROJECTS (not yet indexed).
• Solarpunk Summit 2026 — the event all of this serves. ~700-person event at Sun's Blue Ranch, San Marcos (river, camping, glamping, cabins). New project candidate (event, not an org).
• Lunarpunk Camp / Lunarpunk Lounge — 4-day educational program Angel wants to start; lounge is one of the 7 workstreams.
• Lab484 — appears only implicitly here (Stephanie tracks status; Stephanie also on L484 side).
• Framework (computer company) — potential sponsor contact for right-to-repair activation.

4. KNOWLEDGE

Durable facts worth filing to 05-KNOWLEDGE:

• The 12 Solarpunk Summit activation themes (picked with Angel): 1. TerraPunks (healing the planet: food forests, carbon-negative concrete, algae bioreactors), 2. Energy Independence (community micro-grids, solar roof tiles, solar public transit), 3. Right to Repair + DIY/Maker (open-source 3D-printed parts, compostable packaging, fab-labs, repair cafés, CC-licensed solar schematics), 4. Eco-Arc (green walls, rooftop farms, land trusts), 5. Organic Foods (community food forests, seed saving, urban aquaponics), 6. Sovereign Tech (tech equality, open source), 7. Optionality & Agency (no gatekeeping, permissionless), 8. Decentralization (local, participatory, transparent decision-making), 9. Community: Indigenous & Traditional Knowledge (co-managed forest restoration, cultural burns), 10. Faith (knowledge of self, "divine spark"), 11. Clean Tech (sensors/AI/blockchain at neighborhood level, P2P energy trading), 12. Off-grid Tech (resilient infrastructure). Full list also in a Nextcloud doc (link in source note).
• Concepts floated per activation: TerraPunks → hempcrete food-forest beds + meditation garden, plant-together activity; Energy Independence → personal energy-use calculator + supplier referral (museum-pillar-sized small install); Right to Repair → disassembled Framework laptop as centerpiece + junk pile of non-repairable items + tool library (Framework: ~$700 used, ~$300 repaired by Poly, upgradeable everything); Eco-Arc → natural-plaster meditation room (10-min experience); Organic Foods → vertical farm pick-your-own + smoothie bar with question-before-drink; Optionality & Agency → two-button box (both buttons same outcome) + hidden third choice + escape room ("true agency comes from within"); Decentralization → nature totem pole + infinity mirror room (Haven has materials; mirrored acrylic) as headliner candidate; Community → physical library bookshelf (books openable, not takeable) + QR digital library; Faith → "faith transaction" concept (the $5 burger), high-trust experiment, altar/lighthouse for emotional processing, possible burning ritual with collected notes; Clean/Off-grid Tech → (not fully worked out in meeting).
• Solarpunk Summit logistics: Cabanas are hexagonal, two-story, 16 ft diameter. Lounge/activations to be hard-to-find-but-signposted (signage problem is recurring — see 8-31 note). Last year: hologram signage, big TV with rotating ads, Bitcoin poker (took a whole cabana downstairs).
• Sponsorship model (draft): activation-level sponsorship ~$1,000 (name in activation + leads routed to sponsor + on-brand takeaway/reflection + direct next-step lead); Solarpunk Summit-level sponsorship is the top tier (activation is a subset of it). Don't compete with Solarpunk's own sponsors. Sponsors get digital assets they can push to their audience before the event (Haven's point).
• Peace Support / emergency response: local-wifi-only (no internet), 4-option triage app; modeled on Burn rangers; addresses known issues (people dosing too hard, children present, missing persons/items). Haven's Zendo experience: 4 shifts, 4 challenging experiences, all emotional; rangers resolved a camp's panic situation (no food/fuel, felt stranded) within an hour.
• Community/Indigenous framing discussion: Poly: one board member is a chief; handshake agreements, no contracts; frame as "knowledge and wisdom" with lineage → personal expression rather than singling a culture. Haven's pushback on alignment with Indigenous cultures; Kyle: talk about how the community embodies those principles. DJay: Mongolian nomads-with-laptops image.
• SolLunar's stated principle for activations: "even if we totally strike out on money, we'll build them all — worst case 12 posters."

5. TROUBLESHOOTING

• Signage problem (recurring, 2nd time in a row): last year people didn't know when things were happening; cabanas hard to find. Workaround: hologram fans (spinning LED, any image), big TV with rotating ads, programmable/reusable signage preferred over static (Haven).
• Volunteer drop-off: "people say they'd like to help but don't get added to anything" (Haven has seen this before). Mitigation: visible status of the 12 installations (currently tracked with Stephanie); directed steps when people show up; chain-of-command clarity.
• Budget risk: $25k total for everything. Mitigation: zero-budget delivery plan (ask community who has what — fabric, chicken wire, etc.), sponsorship offsets, posters as fallback.
• Pre-production culture: Haven: historically no pre-production, show up day before and build on site. Tension with a 12-installation scope — art-build nights created as the fix.

6. OPEN QUESTIONS

• What does Angel want Lunarpunk Camp to be? (Poly to ask.)
• Who exactly are the team leads per workstream? (Gambino: project = identifying the teams necessary.)
• Which installations are the big/medium/small? (To decide at Wednesday design meeting.)
• Who is doing volunteer coordination at the Summit level? (vs. workshop liaison — see 8-31 note.)
• What's the footprint/constraint per installation? (Kyle asked; cabana = 16 ft hexagon is the known datum.)
• Are security arrangements already in place for the Summit? (Gambino assumes so but unconfirmed.)

7. GAPS

• No due dates on most build tasks; the Wednesday design meeting is the only dated milestone.
• Angel (vision holder, decides lounge location, runs marketing team) was not present — Gambino explicitly wants her input and the absent team members' gaps.
• "Geogro" (smoothie machine?) has to get money to make 5 at a time — dependency not resolved.
• No budget split among the 12 activations yet.
• Ranger training for the SolLunar/L484 side is aspirational (Gambino "next year"; Haven "would love to").

8. MY FOLLOW-UPS (Avi)

• None assigned to Avi in this note. No mention of Avi.
• Indirectly relevant if involved in SolLunar tech: the local-wifi-only app (4-option peace support), the QR digital library (locally hosted server, no internet), and the card system / Solar Pass — all explicitly "next week" topics (card system, food system, emergency response).
• Watch item: the Nextcloud account-creation list in the 8-31 note (Jessie, Jeff, Jordan) — access management is a known friction point.

Summary (for follow-up email)

SolLunar has committed to 7 Solarpunk Summit workstreams under a $25k all-in budget, anchored by 12 activation installations whose themes are set but whose station-level designs are not — a dedicated design meeting is set for Wednesday 6pm, with art-build nights starting week after next (Thursdays) and a portable/modular build philosophy (trailer-based, tourable). The session produced a concrete 5-ingredient recipe for every activation (takeaway, art centerpiece, sponsor, personal reflection, next-step invitation), a draft sponsorship model (~$1k per-activation tier vs. Summit-level tier), and the 4-option local-wifi peace-support app design. Next week covers the card system, food system, and emergency response; Angel's input (absent today) is needed on lounge location and marketing gaps.