Orion/1. Projects/Products/SolLunar Kitchen/sources/SolLunar Team Meeting 8-31-26 Readout.md

type	source	meeting-date	batch	processed
meeting-readout	SolLunar Team Meeting 8-31-26.docx	2026-08-31	7/7	2026-09-05

SolLunar Team Meeting — 2026-08-31 (Readout)

Lunarpunk Lounge deep-dive (location, structure, programming, access), the full Tech Day (Saturday) schedule, workshop lineup for Tech Day, and the sponsorship outreach mechanics (tiers, master list, pitch deck). Attendees: Hakeem, Jessie, Poly, Haven, Angel, Laura, Allen, Jen, Steph (referenced). No Avi in this note.

1. DECISIONS

Decision	Who	Date
Lunarpunk Lounge location: slightly more centered, closer to stage than last year — likely cabanas H and "Above" nearby (like the tech village); Angel decides finally	Angel	2026-08-31
Lounge structure: three cabanas (8, I, H = Lab484, Above Phone, SolLunar Society) combined with tarps/curtains/aircraft cable into one mega-structure; each org keeps its cabana's program	Poly / Angel / Haven	2026-08-31
Lounge capacity target: ~30 people who can gather; flow in and out; "hard to find" but visible and cool, with password/scavenger-hunt access (go to all the activations)	Poly / Hakeem	2026-08-31
Per-cabana program split: Lab484 cabana = co-working, coffee/tea, couches, food element, upstairs tech showcase; Above cabana = ground floor Above phone, arcade upstairs (Hakeem's preference: arcade on bottom); SolLunar Society cabana = event space, tea pouring, cold plunge, mobile single-person red-light sauna	Poly / Hakeem	2026-08-31
Lounge vibe: "coffee shop, not Homeostasis lounge" — refuge, not competing with the stage; theme like SolLunar; art on the walls	Poly	2026-08-31
Tech Day (Saturday) schedule: yoga/workshops start 10am; talks 3-5pm (TED-style, 30-45 min each, end by 5pm to let stage get ready); 5-7pm open for workshops/programming off big stage; 7pm day programming ends, music starts; 8pm Solar/Lunar/Cypherpunk DJ set (45 min); other music until late	Poly	2026-08-31
Tech Day workshops: (1) bootcamp-style overview (10 min per topic, no hands-on), (2) Sovereign AI workshop (Jen's idea, Poly), (3) a gentler "sovereign tech options" intro for people who don't know what sovereign means yet (Laura); naming TBD ("Sovereign Tech Options" / "Your Sovereign Tech Life")	Poly / Laura / Jen / Allen	2026-08-31
Allen will teach a Flow workshop	Allen	2026-08-31
Sponsorship: build a master list (not a pitch deck) with mock-ups for the activations in question; per-activation sponsorship ≈ $1,000 (name in activation, leads to sponsor, on-brand takeaway/reflection, direct next-step lead); Summit-level sponsorship is the top tier (activation is a subset); don't compete with Solarpunk's own sponsors	Poly / Haven	2026-08-31
Sponsorship outreach to start in the next couple of days — Haven already has people emailing back interested	Haven / Poly	2026-08-31
Volunteer process: volunteers book volunteer tickets themselves at solarpunksummit.com ticketing page; Jessie is workshop liaison (NOT volunteer coordinator)	Angel / Jessie	2026-08-31
Angel reached out to Framework about a laptop + Summit participation; they have a sponsorship portal	Angel / Poly	2026-08-31

2. ACTION ITEMS

Owner	Task	Due	Project	Status
Poly	Share the lounge activity list into the chat ("cleaning it up really quick")	ASAP	Lunarpunk Lounge	Open
Poly	Add all activations with a pre-picked potential sponsor to the sponsorship doc; fill out the rest to find sponsors needed	NO DATE	Solarpunk Summit	Open
Poly	Create accounts in the new Nextcloud for Jessie, Jeff, Jordan	NO DATE	Solarpunk Summit	Open
Haven	Build the master list of items needed; go over generated pictures together to decide what to show/change	next couple of days (for outreach)	Solarpunk Summit	Open
Haven	Digital asset for scenic/deco ask, post on FB + IG, touch a few times (annual practice)	NO DATE	Solarpunk Summit	Open
Haven	Get sponsorship tiers built out (the "5" levels Poly referenced); list of benefits per tier	NO DATE	Solarpunk Summit	Open
Haven / Poly	Set a time to go into details on tier offerings	NO DATE	Solarpunk Summit	Open
Jessie	Arcade: Jeremy Champagne working on it (with Seth Blaustein); Jessie has a mini-Nintendo with all games	NO DATE	Lunarpunk Lounge	Open
Poly	Make a list of programming for the lounge space + items needed for that space	NO DATE	Lunarpunk Lounge	Open
UNASSIGNED	Decide the lounge password (Hakeem: "something about the sun and the moon")	NO DATE	Lunarpunk Lounge	Open
Poly	Speaker list + topics for Tech Day time slots — "we'll have a list next week"	next week	Solarpunk Summit	Open
Poly / Angel	Jennifer to interview Poly, Angel, + maybe someone else on a ~3pm panel (Angel wants this; exact format TBD)	NO DATE	Solarpunk Summit	Open
Hakeem	Panel discussion with Poly — deferred, "maybe next Monday"	2026-09-07 (Mon) [INFERRED]	Solarpunk Summit	Open
UNASSIGNED	Who coordinates volunteers at the Summit level? (Unknown — Jessie is only workshop liaison)	NO DATE	Solarpunk Summit	Open

3. PROJECT LINKS

• SolLunar Society — new project candidate for 01-PROJECTS.
• Lunarpunk Lounge — the meeting's subject; becomes a 3-cabana combined structure (Lab484 + Above + SolLunar Society).
• Lab484 — one of the three lounge cabanas; co-working/coffee/tech-showcase program.
• Above (Phone) — the third lounge tenant; "Above not really using the cabana at all" per Hakeem (considered in layout).
• Solarpunk Summit 2026 — parent event (solarpunksummit.com; volunteer ticketing there).
• Framework — sponsor outreach in progress.
• Seth Blaustein — arcade contact (via Jeremy Champagne); Angel's warning: he "may say yes to whatever… then ghosts."

4. KNOWLEDGE

Durable facts for 05-KNOWLEDGE:

• Cabana assignments at the Summit: 8 = Lab484, I = Above Phone, H = SolLunar Society (Poly's mapping); lounge likely centered near stage, "like the tech village." Cabanas are 16x16 two-story hexagons (from 8-24 note); a 20x30 tent fits ~15 people on couches gaming (Haven's photo reference); a 10x20 minimum if tent-based.
• Tech Day (Saturday) schedule is now fixed — see decisions above. Talks 3-5pm, 30-45 min each; DJ set 8pm; music until late.
• Volunteer mechanics: volunteers self-book via solarpunksummit.com ticketing page; some can get complimentary tickets; different lengths of commitment (Angel, hard to hear). Jessie = workshop liaison.
• Sponsorship tier model (concrete): activation-level ≈ $1,000 → name in activation + lead routing + on-brand takeaway/reflection + direct next-step lead + digital assets sponsors can push pre-event; Summit-level = top tier, activation is a subset. "Even if a few sponsors opt in, it should pay for everything" (Poly).
• Lounge design language: password access + scavenger hunt across activations; beanbags/totem seats/blow-up chairs (couches don't fit cabanas); games on the wide upstairs railings; hologram signage; mobile cold plunge (wish list) + mobile single-person red-light sauna (owned); "jump in the river" (Laura — the ranch has a river).
• Zero-budget planning principle (Haven): plan as if budget is zero; add on as sponsorship lands; "what can we deliver with zero budget requires us to gather and acquire resources" — ask the community who has what.
• Seth Blaustein caution (from Angel): he says yes to anything, then ghosts; only worth it if the idea aligns with what he's doing "in this moment."
• Last-year lessons: signage complaints (people didn't know when things were happening); Bitcoin poker loved (took a whole cabana downstairs); holograms on cabanas.

5. TROUBLESHOOTING

• Cabana privacy confusion: Jessie thought cabanas were private and off-limits; Poly clarified the lounge plan uses them — signage will need to handle "restricted but accessible."
• Volunteer coordination unknown: no one owns Summit-level volunteers (Jessie explicitly not). Gap to close.
• Seth Blaustein reliability risk: known ghoster (Angel's experience). Workaround: only pitch aligned ideas; don't build plans on him.
• Naming the beginner workshop: "bootcamp" has negative connotations (Haven); settled on "Sovereign Tech Options" / "Your Sovereign Tech Life" as candidates — still needs final name.
• Nextcloud onboarding friction: Haven just got access and wasn't sure whether to upload; Poly must create accounts for Jessie, Jeff, Jordan.

6. OPEN QUESTIONS

• What will the lounge password be?
• Exact panel composition for ~3pm (Jennifer interviewing whom)?
• Who are the Tech Day speakers and what are they speaking on? (List promised "next week.")
• Who coordinates volunteers at the Summit level?
• Final workshop name (bootcamp overview tier).
• Will "Above" actually use its cabana? (Hakeem: probably not — affects layout.)
• What's on the lounge activity list Poly is cleaning up?

7. GAPS

• Hakeem left mid-meeting (emergency) — panel conversation deferred to ~Monday.
• Angel's ticketing/volunteer answer was partially inaudible ("hard to hear") — details on complimentary tickets and commitment lengths unconfirmed.
• No budget number stated for the lounge itself (the $25k overall from 8-24 is the only figure in play).
• Steph's workshop question ("might not have all the right people here") — workshop ownership mostly unresolved outside the three named sessions.
• No decisions on food service specifics for the lounge ("we definitely want food and drinks" — unowned).

8. MY FOLLOW-UPS (Avi)

• None assigned to Avi in this note. No mention of Avi.
• Indirectly relevant if involved in SolLunar tech: the tech showcase upstairs in the Lab484 cabana, the arcade (computer with 500 retro games; Jessie's mini-Nintendo), and the Nextcloud account provisioning (Jessie, Jeff, Jordan) — all plausible tech-side touches.
• Watch item: Hakeem's panel deferral to Monday — if Avi is in the SolLunar orbit, the panel/speaker list ("next week") is where names get locked in.

Summary (for follow-up email)

The Lunarpunk Lounge is now concretely planned: a three-cabana combined structure (Lab484 / Above / SolLunar Society, cabanas 8/I/H) near the stage, ~30-person capacity, password + scavenger-hunt access, with each org running its own program (co-working and tech showcase, phone + arcade, and SolLunar's event space with tea, cold plunge and mobile sauna). Tech Day Saturday is scheduled end-to-end (yoga 10am, talks 3-5pm, music from 7pm, DJ set 8pm) with three workshop concepts (bootcamp overview, sovereign AI, and a beginner "sovereign tech options" session) plus Allen's Flow workshop. Sponsorship mechanics are set: a master list with mock-ups, ~$1k per-activation tier under the Summit-level tier, outreach starting within days — with Framework already engaged and Seth Blaustein flagged as a ghosting risk. Open items: volunteer coordinator, Tech Day speaker list (next week), panel details, and the lounge password.