Orion/2. Areas/Sapien/knowledge/Sapien Meeting Halfocracy Governance Outputs 4-27-26 Readout.md

---
type: meeting-readout
source: "Sapien Meeting Halfocracy Governance Outputs 4-27-26.docx"
meeting-date: 2026-04-27
batch: 2/7
processed: 2026-09-05
related: "[[Sapien Meeting Notes 4-27-26 Readout]]"
---

# Sapien Halfocracy Governance Outputs — 2026-04-27 (Readout)

This is the role charter produced from the 4/27 Sapien meeting: 15 roles with purpose, domains, and accountabilities. It is a governance artifact, not a meeting transcript — the readout below summarizes it and flags gaps.

## 1. Decisions

| decision | who | date |
|---|---|---|
| 15 Sapien roles chartered (Full/Step holacracy-style): the role list below | team (via governance process) | 2026-04-27 |
| Membership access rule formalized: $350/mo → up-to-14-day co-working; $550/mo → unlimited | Membership Systems role | 2026-04-27 |
| Per-$350 allocation formalized: $100 co-working, $25 coffee, $50 IT, **$15 → Upgrade Labs**, $25 Healers' Fund | Finance & Allocation role | 2026-04-27 |
| Pricing formalized: private rental $200+/hr; day pass $25 (includes membership); max 1 event/member/month without extra approval | Event Approval & Policy Manager | 2026-04-27 |
| Practitioner model formalized: membership-exchange (e.g., 8 hrs/month of member work for a membership), upstairs room, sign-off after sessions, legal indemnification template | Bodyworker & Healers Coordinator | 2026-04-27 |
| "No-storage" policy enforced by a dedicated logistics role | Logistics & Delivery Coordinator | 2026-04-27 |

**Cross-check vs 06-DECISIONS:** ⚠️ **Discrepancy**: the 4/27 meeting notes (Poly) say "**15 sessions** at Upgrade Labs" per membership; the governance doc's Finance & Allocation role says "**$15** → Upgrade Labs." One of them is wrong. [LOW CONFIDENCE — needs Poly/Jen to confirm]

## 2. Action Items (implied by role accountabilities — no owners assigned in this doc)

| owner | task | due date | project | status |
|---|---|---|---|---|
| UNASSIGNED (role 1) | Weekly cleaning SOP + contract professional cleaning when funded; inventory of tools; daily area inspections in proof-of-work board; oversee freezer removal | NO DATE | Sapien | open |
| UNASSIGNED (role 2) | Container co-working build plan; wedding-tent + shade + bug-protection install (shade up in ≤5 min); health-dept compliance checklist; Practitioner Space Package | NO DATE | Sapien | open |
| UNASSIGNED (role 3) | Issue trust/lab cards; verify door-scan before each opening; maintain public link + `.local` directory; CRM import + MODIC campaigns | NO DATE | Sapien | open |
| UNASSIGNED (role 4) | Event-approval SOP (submission form, checklist, "soap-bar" frequency rule); pricing; per-member event tracking | NO DATE | Sapien | open |
| UNASSIGNED (role 5) | Indemnification template; Healers' Fund ledger (monthly, transparent); practitioner block scheduling | NO DATE | Sapien | open |
| UNASSIGNED (role 6) | Overbuy → yogurt/ice-cream waste conversion; 3-meal + snack schedule (staff when $150k); food-cost reporting | NO DATE | Kitchen484 | open |
| UNASSIGNED (role 7) | Tech/apparel/kiosk inventory with low-stock alerts; vending at 20% markup reconciled daily; front-desk scheduling (Asif); lost-and-found + Amazon box | NO DATE | Noderunner shop | open |
| UNASSIGNED (role 8) | Distribute each $350 per allocation; monthly cash-flow + variance report; add Lucidity line item | NO DATE | Sapien / Finance | open |
| UNASSIGNED (role 9) | One-sheet flyer + QR sign-up; May Telegram group; public site + private Cloudflare-tunneled `.local` cloud | NO DATE | Sapien / Marketing | open |
| UNASSIGNED (role 10) | Member Conduct & Guidelines doc (no pitching, hybrid rules, outside-only guests); onboarding; day-pass tracking | NO DATE | Sapien | open |
| UNASSIGNED (role 11) | Verify insurance coverage (membership-only); incident-report form; health-dept room audit | NO DATE | Sapien / Safety | open |
| UNASSIGNED (role 12) | Shade-cloth cleaning/storage (mold prevention); misters + fans before next month's events; hole-free outdoor furniture | NO DATE | Sapien / Outdoor | open |
| UNASSIGNED (role 13) | Mesh + doorbell intercom; secure local Nextcloud, Tor/Cloudflare tunnel for remote admin; smart-freezer power monitoring + savings report | NO DATE | Sapien / Tech | open |
| UNASSIGNED (role 14) | SOPs: trash-bin relocation, weekly cleaning, event setup, lost-and-found, delivery handling; version-control in proof-of-work board; quarterly review | NO DATE | Sapien / Ops | open |
| UNASSIGNED (role 15) | Marked delivery drop-off + shopkeeper bell; enforce no-storage (same-day removal); lost-and-found log | NO DATE | Sapien / Logistics | open |

Role-to-hero assignment was made in the 4/30 CRM onboarding meeting → see [[Sapien CRM Onboarding Meeting 4-30-26 Readout]].

## 3. Project Links

- **Sapien** → new project candidate (this charter is the project's governance backbone)
- **Kitchen484** (role 6), **Noderunner shop** (role 7) → new project candidates
- Keynctr ([[keynctr 1]]) — not mentioned

## 4. Knowledge

- Role 8 (Finance & Allocation) tracks investor funds: $150k, $250k, Lucidity.
- Role 13 includes **smart-freezer telemetry** (power-usage monitoring, savings report) — operationalizes the Brian-freezer dispute.
- Role 11 encodes the insurance constraint: coverage only for entities/members "inside the system"; injuries outside are not covered.
- Role 3 encodes the anti-scraping privacy posture: `.local` directory, no external AI access to member data.
- Role 14 requires quarterly SOP review and version control in the "proof-of-work board."
- The charter assumes a "Head of house" (see 4-27 notes: answering the door, front office until Asif present).

## 5. Troubleshooting

- (Governance doc) — none described as problems-with-causes; it is a forward charter. The problems it encodes: moldy shade-cloths, toxic flooring, freezer waste, invisible inventory, missing SOPs.

## 6. Open Questions

- Which role owns the $15-20k facilities fund (furniture, water heater)? Not in any charter.
- "Head of house" appears in the 4-27 notes but has no role charter here.
- Who is the Finance Lead that role 6 reports to? (Presumably role 8, but not stated.)
- Upgrade Labs: 15 sessions or $15? (see discrepancy above)

## 7. Gaps

- **No owners**: this doc is roles, not heroes. Assignment happened 4/30 in CRM (see that readout) — and there, **Kitchen & Food Operations (role 6) was left unassigned**.
- Several accountabilities are blocked on the $150k (professional cleaning, kitchen staff).
- No dates on any accountability.
- "Lucidity" (a revenue line / investor fund) is unexplained anywhere in the notes. [LOW CONFIDENCE]

## 8. My Follow-Ups (Avi)

- **None.** Avi is not mentioned.
- Adjacent [INFERRED]: role 13 (Tech & Network Ops — mesh, Nextcloud, tunnels) is the closest to Avi's skillset if he ever wants to claim a hero slot; currently assigned to Allen per 4/30.

## Email Summary

The 4/27 governance output chartered 15 Sapien roles — Facilities, Space Planning, Membership Systems, Event Approval, Healers Coordinator, Kitchen & Food, Retail/Front Store, Finance & Allocation, Marketing, Community Experience, Safety & Liability, Outdoor Comfort, Tech & Network Ops, SOP Documentation, and Logistics. Key formalizations: $350/$550 tiers with a fixed per-member allocation (note: it says $15 to Upgrade Labs where Poly said 15 sessions — needs confirming), $200+/hr private rental, $25 day pass, max 1 event/member/month, a membership-exchange model for practitioners with an indemnification template, and a hard no-storage policy. Heroes were assigned the following day in the CRM (4/30), except Kitchen & Food Operations, which is still unowned.